Any and all corrections to the following minutes will be made
at the next regular Selectboard Meeting and are considered unapproved
until then. Corrections will be noted in the minutes of that meeting.
MINUTES - SPECIAL MEETING OF THE NEWFANE SELECTBOARD
OCTOBER 26th, 2006
NEWFANE TOWN OFFICE
PRESENT:
Selectmen: Patricia Halloran, Joseph Mandell, Christopher Williams,
and Hendrik van Loon
Absent: Daniel DeWalt
Also Present: Priscilla Cotton and Doris Knechtel, Administrative
Assistant
1. CALL TO ORDER
The Special Meeting was called to order at 6:30 p.m. by Chairman van
Loon.
3. TO TRANSACT ANY OTHER BUSINESS THAT MAY LEGALLY COME BEFORE THE
SELECTBOARD
A. At the most recent Selectboard meeting the question came up regarding
the property values being used for the insurance renewal for the Williamsville
Hall (too high) and the Town Office (too low). Vicki Abare of VLCT
e-mailed information as to how the replacement value of each building
was arrived at. If the Town does not wish to insure the buildings
at replacement cost, they can agree on a different value coverage.
After discussion it was decided to stay with the current replacement
costs which have been used for the past few years. VLCT will be notified.
B. Memo to Todd - Complaint form a property owner living on Oak Hill
Road about town road conditions was reviewed by the Board.
C. The Board of Civil Authority will be meeting at 5:30 p.m. on November
2nd at the Town Office to review upcoming election procedures.
2. REVIEW AND DISCUSSION OF PRELIMINARY NEWFANE PERSONNEL POLICY PROPOSAL
The Selectboard reviewed the proposed Newfane Personnel Policy beginning
on page #4. At will employment was discussed. P. van Loon read a section
from the VLCT Municipal Employment Law Handbook. Board members agreed
to insert that language to replace the second & in Section 1:
on page #4. The last sentence in section 4: is to be deleted. All
mention of Department Head throughout the document is to be changed
to Supervisor. A few word changes were made to pages 7 through 10.
On page 10, Section 10: B. P. van Loon proposed replacing the existing
section with different language. Other Board members agreed. There
was further discussion through page 17 with some wording changes.
There was discussion regarding receipt of gifts, use of town equipment
and liability issues. Under the sexual harassment section, the wording
is close to the existing policy. The Board will decide if the current
Sexual Harassment Policy will be included in the proposed Personnel
Policy or to make reference to the current policy within the document.
Review of the personnel policy will continue at a Special Meeting
to be held on Monday, November 27th beginning at 6:30 p.m.
4. ADJOURNMENT
The Meeting adjourned at 8:50 p.m.
