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NEWFANE SELECTBOARD
SPECIAL MEETING MINUTES
AUGUST 28, 2008
NEWFANE TOWN OFFICE

1. CALL TO ORDER
The meeting was called to order at 6:30 p.m. by Gary Katz, Chair.

2. SITE VISIT
Gary reported that he and Jeff were present for a site visit at 199 Timson Hill Road, at which Todd, Georgi Raymo, Bryan Donovan, Ed Druke, Courtney Nau, and Steve, were present. It looks like all the town needs to do is to clean off some runoffs. Todd will take care of that. On the Raymo property, where the town culvert reaches her property, she has a culvert that meets about 10-12 feet in, but continues at a different angle. Todd recommended replacing this one, at the same angle, using a 2 foot culvert at 30 feet. If the price is better for the town, Todd will order one, and she’ll pay for it.

3. SELECTBOARD VACANCY
Gary shared a letter from Piet van Loon stating his interest in filling the Selectboard vacancy. There were no other submittals. Discussion ensued regarding special town meeting versus regular town meeting in March. The person appointed will serve until the next election in March. Gary noted that there were a few verbal submittals, to be used only in the event that the board did not receive any inquiries. A motion was made by Joe Mandell and seconded by Guy Wachtel to appoint Piet van Loon for the position of Selectboard member, to serve until March 2009. The vote was unanimous. Shannon swore Piet van Loon in as Selectboard member, and Piet joined the rest of the board at the table.

4. VLCT PACIF
A claims adjuster contacted Gary regarding the Piascik claim, and recommended paying the $500.00 deductible, insurance covering the remainder. He explained that while there is some argument for the tree belonging to the property owner, he feels it is wiser for the town to pay the damages. Discussion ensued and Gary reiterated that this was a tree in the town right-of-way that had a large limb come down and do damage to the property owner’s home and car. The town paid to have the tree cut down all the way, and the homeowner is requesting that the town cover the rest of the damages. He also spoke with Bill Guenther, town tree warden, who stated that he only saw pictures, but that it was obvious the tree was struggling, and should have been taken down. Discussion ensued regarding cutting trees down within the right-of-way, and whether the property owner has to ask permission to cut one down; as well as how shade trees affect this.
Guy Wachtel made a motion to accept recommendation of VLCT and pay the $500.00 deductible. Jeff Gouger seconded. Discussion: Question from the audience of whether her deductible is less, the town could reimburse her. However, accepting the claim is accepting the liability, in accordance with VLCT’s recommendation. Vote was unanimous.

5. CORRESPONDENCE

Gary noted that the town received $4,216.89 as reimbursement for Steve Saltonstall’s services.

An email was received from Todd, requesting that one of the board members attend, if possible, a bridge workshop. Steve Jerome had stated that it would be a good forum to advocate for bridge funds from the legislature. No Selectboard members were able to attend. Shannon will draft a letter for Gary’s signature, if a letter would be helpful.

Letter received from Windham Regional Commission, with the Town of Richmond Energy Policy attached. The board asked Ed Druke, Energy Coordinator, to review it and get back to them with any recommendations.

Gary noted that at the last meeting, the board requested the monthly calendar be reinstituted, and there are copies in the board members’ inboxes.

Reminder that the September 4, 2008, starts at 5:30 because the Public Hearing on the bylaws.

Gunther submitted the Town of Westminster’s Draft Trails Policy for the board’s review.

Gary noted that Shannon sent a letter to Frank Whitcomb Construction, reminding them that the core samples have been done, and that the town is waiting to hear back about what they will do to fix the problem.

Information on substance abuse in older Vermonters.

A note from Judy Egan stating that the Zoning Administrator has a job description on file.

Jeff wondered if anyone had heard anything regarding the Nappi Appeal. As there was no new information, Jeff agreed to follow up with her.

Procedural question: regarding any other business to legally come before the board. Piet explained that it should be on the agenda, anything new should be on there so that a member of the public can come for a new topic that they might be interested.

Discussion ensued regarding what is appropriate to bring up during a special meeting under “Other business to legally come before the board.” The board agreed to table further discussions until the next regular meeting.

Motion was made by Joe Mandell seconded by Piet van Loon to adjourn at 7:15 p.m. Unanimous.

Respectfully Submitted,
Shannon Meckle

Posted: Town Clerk's Office, Newfane Store, W.W. Building Supply,
S. Newfane/Williamsville Post Office and the South Newfane General Store & Deli. www.newfanevt.com (after approval)

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