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NEWFANE SELECTBOARD MINUTES
June 12, 2008
NEWFANE TOWN OFFICE

PRESENT:
Selectboard:
Also Present:

1. CALL TO ORDER
The meeting was called to order at 4:40 p.m. by Gary Katz, Chair.

2. SPECIAL TOWN MEETING DISCUSSIONS:
Desirability of having town authorize additional expenditures to cover expenditures of deficit as well as rises in supplies.

Gunther read memo from Gunther, Maureen, and Shannon.

Language for a warning was discussed.

Is it necessary to have this meeting? Peter asked if the tax rate was already set for the year. Abutting towns have already held special town meetings to deal with this situation.

Discussion regarding the causes of the deficit.

Delinquent taxes discussed.

Bud Bergmann: If the voter’s approve additional taxes for the year, would that completely straighten the budget out?

Aside from long-term debt, what could blow this out of the water would be costs continuing to sky rocket. This $300,000.00 is to cover previous expenses, but they’re not sure if anticipated increases are covered.

Unanticipated costs could blow the budget out of the water as well.

Discussion regarding the timing of such meeting, as the Listers need the time to get the tax bills together. The consensus of the board was that we could ask the Listers do the calculation under the assumption that the town votes to add the $300,000.00

Two articles in the warning. July 14, 2008 for the meeting. Time: Union Hall, Discussion regarding the place. Union Hall. If not, check on the availability of the Williamsville Hall. Time: 7:00 p.m. – Monday,
Motion to warn special Newfane town meeting Newfane Union Hall, Monday July 14, Gary read the warning and articles:

Changing Tax Due Date to August 25, 2008.

Joe Mandell moved, Peter Rysz seconded.
Discussion: Are those the only articles on the warning?
Yes, but what about other expenditures. Also have to make sure moderator is available for that day. Maureen pointed.

Unanimous.

2. WILLIAMSVILLE COVERED BRIDGE: Mike Renaud unavailable. Todd brought the board and the public up to date. Shannon filled out the application, and Gary signed, and it’s in the mail. 3” planks, instead of 1” – 1 ½ “ planks. Todd to measure the loader and grader tomorrow. Anticipate the money.

Grant money is not his issue, but he’d talk to John Alexander and Joe Ruzzo about it. Talked to Mike Renaud too, and thought he could cover that.

Todd’s other issue was that we need to give people a week’s notice before the detour. Schedule: That week, and after that, they were pretty busy.

Glimmer of hope. July 1, might be available.
Couple of weeks between now and then.
Extra signs.

Practical matter: Is the biggest safety issue, for the motorcyclists, is that the planks are loose?

July 2, 2008.

The town was originally going to be paying about $10,000, and $45,000.00, more than a glimmer of hope, considering that in the spring, it’s going to be rebuilt in Spring 2009.

State’s already committed their 20% match for this project.

Peter questioned whether Matt Mann could push from his end, and Matt suggested that the Executive Director wrote a letter to the State, that this bridge was important.

No timbers from the bridge, because there is no written policy as of yet. Because the state funds a large portion of it, they will want portions of the bridge for their own use.

1st Selectboard meeting in July, is the board okay with updates until then? Each person will continue to push on their ends.

Worrying about Mike’s schedule, let’s hope it doesn’t take that long.

Okay to wait until first meeting in July.

3. ZONING PERMIT ISSUANCE:
Joe had noticed a detail, Joe’s email.

After a short discussion, Gary entertained a motion (see Tom Bedell’s email) Guy moved. Peter second. Discussion: Does that nullify the Secretary of State’s decision? The Planning Commission continues to review the Zoning Permits. UNANIMOUS.

4. ANY OTHER BUSINESS TO LEGALLY COME BEFORE THE BOARD:

Eileen Blackwood is hoping to have the written report available by Monday.
Joe asked if this could wait until Thursday, or if the board should meet before then?
Warn a meeting for Tuesday, Executive Session to review initial report from Investigator, Eileen Blackwood for the sole purpose of identifying if any clarifications are necessary, on June 18, 2008 and to determine if we have any questions for her. 7:00 p.m.

Special Meeting of the Selectboard for that purpose: UP THERE. At the meeting, someone will make a motion to enter Executive Session.

Will the public have access to the entire report? Whatever the FINAL report will be, the public will have access to.

Kelly Kindestin, PACIF, answers insurance questions, to the extent that anyone has questions, she requested that they pass those questions on to Gary, and have him forward them to her, So they don’t have to worry about who has authority to do what. Peter objected. This was Kelly’s request, not a request of the board. The other members of the board felt, is it proper for her to change the rules, and not able to contact VLCT. Gag order? Interpret as? Agree that if they contact VLCT that they are doing so on behalf of the Selectboard, or on behalf of themselves. Concern about that, obviously there is some sense on Kelly’s part, of confusion or uncertainty, we have no authority to do anything as individuals. There has to be a result of the board to make a determination.

Discussion on whether it will be clear to you if the request is coming from the board or an individual board member, and you may refuse to answer any questions that you don’t think is legitimate question. Are you suggesting that I respond, saying that the board will coordinate through the chair, board members may call with individual questions, board doesn’t feel those need to be (in writing?) and the board recognizes that you can choose not to answer a question if she deems it inappropriate if she deems it inappropriate, and states why.

Guy moved. Jeff seconded. Discussion: GUY: at that point, whoever is asking the question, will have to not keep pushing her for an answer, they can come to the board for further information.

She has a right to say it’s inappropriate. Gary wanted to remind everyone that according to Vermont Statute, 1 V.S.A. Section 1172, states

Rules of Procedure for Vermont Selectboards: Tabled until the next meeting.

Use of Town Equipment: Peter questioned. Tabled until the next meeting.

Changing Schedule to allow Scheduled Members of the Public first. CHANGE AGENDA.

15. ADJOURNMENT

Motion was made by Guy Wachtel and seconded by Peter Rysz to adjourn the meeting at 6:10 p.m. Unanimous.

Respectfully Submitted,
Shannon Meckle

Posted: Town Clerk's Office, Newfane Store, W.W. Building Supply,
S. Newfane/Williamsville Post Office and the South Newfane General Store & Deli. www.newfanevt.com
(after approval)

 


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