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Board of Selectmen Meeting Minutes

Any and all corrections to the following minutes will be made at the 06/06/02 Board of Selectmen’s Meeting and are considered unapproved until then. Corrections will be noted in the minutes of that meeting.

MINUTES - SPECIAL MEETING OF THE BOARD OF SELECTMEN
MAY 29th, 2002
NEWFANE TOWN OFFICE

PRESENT:
Selectmen: Jesse Anderson and Piet van Loon
Absent: Lynn Bedell, Gary Katz and Richard Marek.
Also Present: Floyd Roberts, District #2 Administrator, James Gray, Road Foreman and Doris Knechtel, Administrative Assistant.

1. CALL TO ORDER
The Special Meeting was called to order at 10:00 a.m. by Vice-Chairman Piet van Loon.

2. ANNUAL MEETING - DISTRICT #2 ADMINISTRATOR
Floyd Roberts, District #2 Administrator, was present to fill in for William Noyes who was unable to attend. The preliminary figures for the Annual Highway Financial Plan for Newfane Fiscal Year 2003 were prepared by D. Knechtel according to 19 VSA § 306(e). The figures were compiled from the highway budget passed at the recent Town Meeting and the Capital Budget and plan. The information is used to determine funds to be allocated for the various highway programs.
The amount to be received from the state for the Newfane Class 2 and Class 3 roads is expected to be $119,867.86, about what was originally anticipated. The amount to be raised in taxes for the town highways is $294,232.14, plus $26,500 from the Capital budget for a total amount of highways expenditures for Fiscal Year 2003 of $440,600, including the capital amount. As there is not a quorum of the Board members present, the approval of the Annual Town Financial Plan for Town Highways will have to wait until the meeting of June 6th.
F. Roberts inquired about the proposed South Wardsboro Road (TH#1) project. It is proposed to widen a narrow area that consist of a curve, a rock outcropping and a house close to the road. J. Anderson indicated that the town is looking for a step by step “cook book” plan for the planing and completion of such a project. Some areas to be considered are engineer’s plans, determination of the legal right of way and the center line of the road, materials needed and permission from the landowner.

3. OTHER ROAD BUSINESS
A. Signs - J. Gray brought up some state signs off of Route 30 that need to be replaced; a Stop Ahead sign on Depot Road and a Stop Sign on Upper River Road has been damaged. These signs are the responsibility of the state to replace.
B. Bridges - J. Gray indicated that the state is currently inspecting the town bridges over 20' in length. J. Gray asked when Bridge #19, the Brookline/Newfane bridge, is going to be paved over as a short term solution. Patching of the bridge has been done by Newfane and it is on an ongoing problem. The historic metal truss bridge is owned by the state. Bridge #49, the Green Iron Bridge in South Newfane, is another historic metal truss bridge that is owned by the state. The membrane that was applied over the wooded deck is not working. Wm. Noyes has had someone look at it. The state is also responsible for other than general maintenance. F. Roberts indicated that he has not yet been notified of the highway budget and funding to be available.
F. Roberts has spoken with Richard Tatro of FEMA regarding the replacement of Bridge #32 on Bruce Brook Road (TH#21). The replacement will need to wait until the environmental review has been done. Daniels Construction has been awarded the bid for the project.
Wm. Noyes has reviewed the damage to the covered bridge (CB#17) and has a report, which the town has not yet received. The damage is aesthetic but not structural.
C. Inventory - F. Roberts was asked about the status of the inventory program that Wm. Noyes indicated he would work with the towns on. An inventory is to be done by the towns of the culverts and their locations. He was not sure when W. Noyes would be back with the towns, but he did get some information to indicate that WRC will be making GIS available to the towns, which could help with the location of the culverts.

4. REVIEW FLOOD INFORMATION
The flood reports have been completed with the exception of Steep Way (TH#21) and South Wardsboro Road (TH#1). A summary sheet was also compiled. J. Gray would like to review the information before it is given to Wm. Noyes at which time he will audit the information with a representative from FEMA.
District #2 Administrator, F. Roberts was thanked for his attendance at the meeting.

5. OTHER BUSINESS
A. Notification has been received that there will be an Environmental Compliance Workshop for Auto Salvage Operators in Brattleboro on June 27th at the Holiday Inn. The workshop will be from 7:45 a.m. - 10:30 a.m. Registration is required.
B. P. van Loon commented on the meeting of the Village Enhancement Committee of 05/30/02 where they will be discussing a mini-grant received for the entrance to Williamsville Village. His concern is that they be made aware of the uniformity that the Board is attempting throughout the community for signs to be used. He will speak, as an individual, to one of the representatives of the committee.
C. There was some discussion regarding the Williamsville Hall. J. Gray expressed concern about some proposed plantings in front of the hall and that consideration should be given to the location of the well. He also mentioned that one of the last renters of the hall left some chairs in back of the entry door that goes toward the lift. All access points should be left open.
D. Notification has been received of the Windham Regional Commission Cross-Town Talks and Workshops to be held during the month of June.

6. ADJOURNMENT
The Special Meeting was adjourned at 10:50 a.m.

Doris A.. Knechtel
Administrative Assistant
Newfane Board of Selectmen

Posted: Newfane Town Office, Newfane Store, Williamsville General Store, Williamsville Hall and South Newfane General Store & Deli.
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