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Any and
all corrections to the following minutes will be made at the 10/17/02
Board of Selectmen's meeting and are considered unapproved until then.
Corrections will be noted in the minutes of that meeting.
MINUTES -REGULAR
MEETING - BOARD OF SELECTMEN
MAY 2nd, 2002
NEWFANE TOWN OFFICE
PRESENT:
Selectmen: Richard Marek, Jesse Anderson, Lynn Bedell, Gary Katz and Piet
van Loon.
Also Present: William A. Noyes, VAOT District #2 Technician, Robert Bazin
of Bazin Bros. Inc., Matt Belder of Daniels Construction, Ellen Darrow,
Edward Druke, Sr., James Gray as Road Foreman and Doris A. Knechtel, Administrative
Assistant.
1. CALL
TO ORDER
The regular meeting was called to order by Chairman Richard Marek at 7:06
p.m.
2. SCHEDULED MEMBERS OF THE PUBLIC
A. OPENING OF BIDS
D. Knechtel indicated that due to attendance at the VT Municipal Officers
Conference at Mount Snow, the mail, which may contain additional bids,
was not received. As a result the Board agreed to meet at 8:00 a.m. to
select the bid to be awarded.
(1) BRIDGE #32 - BRUCE BROOK ROAD
The following bids were received for the replacement of Bridge #32 on
Bruce Brook Road (TH#21)
Frank W.
Whitcomb Construction Corp. $130,950.00 No plans
Bazin Brother's Trucking, Inc. $ 85,595.00 Plans submitted
Daniels Construction $ 79,850.00 Plans submitted
Copies of
the bids were made for the Board and for Wm. Noyes to review. The plans
submitted will be needed for a Stream Alteration permit from Water Resources.
Wm. Noyes requested an Executive Session with the Board.
11. EXECUTIVE SESSION
Motion was made by P van Loon and seconded by R. Marek to enter into Executive
Session at 7:15 p.m. to discuss a matter of contracts with FEMA. Unanimous.
Motion was made by J. Anderson and seconded by R. Marek to come out of
Executive Session at 7:20 p.m. Unanimous. No decisions need to be made
as a result of the discussion during the Executive Session.
2. A. (1) - continued
Motion was made by P. van Loon and seconded by R. Marek to defer further
action on the awarding of the bid for the replacement of Bridge #32 on
Bruce Brook Road (TH#21) until the mail from Thursday, May 2nd is received.
Unanimous. Wm. Noyes will call at 8:15 a.m. for results.
2. A. (2) FLAKE CALCIUM CHLORIDE
The following bid was received for the purchase of Flake Calcium Chloride.
Schoenberg Salt & Chemical Co., Inc. $298.00/ton or $7.45/bag delivered.
Motion was made by L. Bedell and seconded by G. Katz to defer further
action on the awarding of the bid for the purchase of flake Calcium Chloride
the meeting of 8:00 a.m. on 05/03/02. Unanimous.
(3) ROADSIDE MOWING
The following bid was received for the mowing of the roadsides within
Newfane as well as the landfill property and the back field at the town
office property.
Donald Elliott $2,975 Same price as last year
He has asked for an advance of $1,000 on or about June 10th to be able
to purchase a tractor to start moving July 1st. Board members agreed to
the advance. He has been mowing the roadsides for the town for several
years.
Motion was made by P. van Loon and seconded by J. Anderson to defer further
action on the awarding of the bid for the roadside mowing until the meeting
of 8:00 a.m. on 05/03/02. Unanimous.
2. B. ELLEN DARROW
Ellen Darrow was present to discuss with the Board members the problem
of excessive junk the exists on her neighbors property and the problem
in the area of the rental trailer where the renters are working on vehicles
at all hours. She spoke of the negative impact that the accumulation of
junk and garbage has on the Olallie Daylily Gardens nursery business.
According to a letter received and read by E. Darrow, there appears to
be a violation of both the Zoning Ordinance and the Junk and Junk Vehicle
Ordinance. The working on trucks at all hours of the night by 6 or 7 men
with radios blaring would be possibly be considered a change of use and
noise pollution. Many of the truck bodies are hauled in on a trailer or
flat bed which does not appear to be a cottage industry. There are 4 unoccupied
trailers, three of which are camper size and one is full sized. The landowner
reports that he does not own any of the trailers. Junk cars, trucks, vehicle
parts and an accumulation of garbage are in full view of the town road.
Photographs were supplied by E. Darrow to show the areas of concern that
she has discussed. There could also be a violation of the Dog Ordinance,
with a dog barking day and night. The Constable will be notified.
A copy of the letter, written by E. Darrow, will be submitted to the Windham
County Sheriff's Department.
A letter will be written to R. Sparks regarding the zoning issues and
the junk ordinance violations. The Board agreed to a drive-by site visit
to view the property Sparks property on Auger Hole Road at 6:00 p.m. on
May 16th and to view the property in question on Browns Road, shortly
thereafter, before heading to the regular meeting of the Board. Both property
owners will be notified of the upcoming site visits.
3. UNSCHEDULED MEMBERS OF THE PUBLIC
No additional members of the public had any issues to bring before the
Board.
4. ROAD BUSINESS
A. ROAD COMMISSIONER'S REPORT - (See attached report)
(1) Item #1 - Access Permit A02-01 application will need to revise the
sketch to show a more definitive design for the drainage. During the winter
the water drains into the road causing ice buildup as the road ditch is
very limited. Motion was made by R. Marek and seconded by G. Katz to have
the Road Commissioner send a letter to the applicant to explain what will
be needed. Unanimous.
4. B. ROAD FOREMAN'S REPORT - (See attached report)
None of the items listed required any action by the Board.
4. E. DRAFT TRUCK SPECIFICATIONS
The Board members and the Road Foreman reviewed the specifications for
a new truck to be purchased to replace the 1993 GMC. Some changes were
made to the bid document, such as the preferred or desired delivery date
to be December 1st, 2002 or sooner. Motion was made by P. van Loon and
seconded by G. Katz to put the purchase of a new dump truck out to bid
with bids to be returned by June 6th at 7:00 p.m. Unanimous.
4. C. EXCESS WEIGHT PERMITS
No Excess Weight Permits were submitted that required any action by the
Board.
4. D. ACCESS/RIGHT OF WAY PERMITS
No Access/Right of Way permits were submitted that required any action
by the Board.
5. OLD BUSINESS
A. KAUFFELD/WILLIAMS PROPERTY
In conversations with Attorney J. Krochmalny, she indicated that the attorney
for the Williams's has asked that the taxes, both current and delinquent,
be waived at the time of the closing on the property. The original discussion
regarding the Hazard Mitigation program did not waive the tax liabilities.
Also, when Patriot Properties appraised the property, G. Katz was there
and was surprised that the property had been considered totaled. The mitigation
program is to assure that no other structure will be built on the property
and no further flood damage will occur. Attorney Krochmalny will be contacted
to let her know that the Board wants the taxes to be paid at the closing,
as originally agreed. An alternative for the Williams's may be to consider
a request in writing for an abatement of the taxes from the Board of Abatement.
5. B. GOALS AND OBJECTIVES - LIST
A draft outline of the Goals and Objectives list was reviewed by the Board.
Realistic dates will be assigned to the completion of the items listed.
5. C. OTHER OLD BUSINESS
Nancy Riege has resigned from the Williamsville Hall Committee. She would
like to be able to keep the key for the building for the Senior Meals.
Motion was made by L. Bedell and seconded by R. Marek to allow Nancy Riege
to retain the key for the Williamsville Hall. Unanimous. The new chairman
of the WHC will be assigned a key.
6. B. OTHER NEW BUSINESS
(1) The question asked of the Zoning Administrator regarding the burial
of an individual at the "brown church" in Williamsville has
been researched, and it will not be possible to do that.
(2) P. van Loon I working with the owners of the Williamsville General
Store for a Bulletin Board for Town Notices.
7. ADMINISTRATIVE ASSISTANT'S REPORT
A. The minutes of 04/18/02 have not yet been completed.
B. The Preliminary Reappraisal Book has been completed and will be sent
to property owners on May 3rd.
C. Spent some time with Teri Gildersleeve from Property Valuation and
Review for some training with the Lister's NEMRC computer program.
D. The flood audit information needs to be worked on and completed for
FEMA and Wm. Noyes to review.
E. The ZBA is looking for a Secretary to assist with the work load. It
usually takes between 6 - 8 hours per case.
8. MINUTES
Minutes of 04/18/02 have not been completed.
9. PAY ORDERS
Motion was made by G. Katz and seconded by R. Marek to approve the Newfane
Payroll and Accounts Payable Warrants for the following amounts:
04/20/02 Payroll $ 2,768.48
04/27/02 Payroll $ 2,797.22
05/01/02 Payroll $ 2,661.61
05/03/02 Acct's Payable #25 $ 336,280.96 Unanimous.
IRS Electronic Federal Payroll Tax Payments
04/24/02 $ 1,368.99
05/01/02 $ 854.87
12. RECESS
Motion was made by L. Bedell and seconded by J. Anderson to recess the
Regular Meeting of the Board at 9:55 p.m. and to reconvene the meeting
at 8:00 a.m. at the Newfane Town Office. Unanimous.
MAY
3rd, 2002
Present: Richard Marek, Jesse Anderson and Gary Katz.
Absent: Lynn Bedell and Piet van Loon
Also Present: Doris A. Knechtel, Administrative Assistant
The recessed
meeting was called to order by Chairman R. Marek at 8:00 a.m.
2. A. OPENING OF BIDS - (cont.)
No additional bids were received for the replacement of Bridge #32, the
purchase of Flake Calcium Chloride or the Roadside Mowing.
Motion was made by G. Katz and seconded by J. Anderson to award following
bids:
(1) To Daniels Construction for the replacement of Bridge #32 on Bruce
Brook Road (TH#32) for the amount of $ 79,850.00, as specified. Construction
to be between June 1 and October 1;
(2) To Schoenberg Salt & Chemical Co., Inc for the purchase of 77-80%
Flake Calcium Chloride in 50 lb. paper bags for a price of $298.00/ton
or $7.45/bag delivered in full truckloads quantities of 22-24 tons with
forks to be provided; and
(3) To Donald Elliott for Roadside Mowing for the amount of $2,975.00,
as specified, with an advance of $1,000 to be paid on or about June 10th.
Unanimous.
William Noyes called regarding the results of the bid for Bridge #32 on
Bruce Brook Road.
12. ADJOURNMENT
Motion was made by J. Anderson and seconded by G. Katz to adjourn the
Regular Meeting of the Board at 8:05 a.m. Unanimous.
Doris
A. Knechtel
Administrative Assistant
Newfane Board of Selectmen
Posted: Town
Clerk's Office, Newfane Store, Williamsville General Store, and South
Newfane General Store & Deli.
www.newfanevt.com
ROAD
COMMISSIONER'S REPORT 05/02/02
1. PERMITS
Reviewed one access permit for a relocation/improvement of an existing
access which should be discussed at tonight's meeting. Sight distances
are ample but there are drainage concerns.
2. COMPLAINTS
None received.
3. STATUS
- VARIOUS
I was out on vacation for much of the last report period. Jim filled me
in on the status of several items, some of which are probably also in
his report.
A. Bruce
Brook Bridge "alternate project" bids are due tonight. The appropriate
amount of paving on wither end should be confirmed (75', 50' or 25').
Also need to confirm that the approach rail will either be curved out
to the side or adequately anchored.
B. Bill Noyes is planning to attend tonight's meeting to be present for
the bid openings. We need to schedule the annual meeting with Bill.
C. The contract guardrail work that was stopped last fall/winter has not
resumed. The last word was that it would resume after sugaring was over.
It needs to be done before the end of the fiscal year.
D. The last tests on the grader's transmission came back within specifications,
which is encouraging after the earlier results that were not as good.
E. The estimate for the new truck is higher than budgeted.
F. Jim is stockpiling materials, some of which will be used to build up
several badly washed out road shoulders, notably on Depot Road.
G. Jim has been surveying and observing to locate potential violators
of the junk ordinance as requested by the BOS. Preliminarily he thinks
that there may be a half a dozen areas of potential concern. Jim has to
use his judgement as to when existing screening can be considered adequate.
H. Jim wants to bring up the subject of repairs to some damaged wooded
band rail posts on one of our little used wooden bridges (Stratton Hill)
as well repairs to the covered bridge at a suitable point, which I also
want to see addressed.
I. The remaining flood work audit information that Jim, requested from
Fitzpatrick has provided by Mike and forwarded to Doris.
J. Jim is looking for updated expenditure reports to track his budget
through the end of the fiscal year.
ROAD
FOREMAN'S REPORT 05/02/02
TOWN OF NEWFANE HIGHWAY
1. The following
roads were worked on since the last Board of Selectmen's meeting: Lost
Mile Road (TH#43), Sunset Lake Road (TH#42), South Wardsboro Road (TH#1),
Deer Hill Road (TH#37), Chapin Road (TH#30), Stratton Hill Road (TH#35),
Parish Hill Road (TH#26) and Newfane Hill Road (TH#20).
2. All bridges
have been swept off. All sand and gravel removed. Bridges are now being
washed.
3. The discarded
old culverts have been removed from the old dump site. Thirteen dump truck
loads were hauled to R.G. Winchester junk yard in Guilford.
4. Green
Up day is this Saturday and Sunday.
5. Truck
specs have been drawn up for bidding purposes.
6. Equipment:
A. The L-9000 has been changed over to summer maintenance. Fuel tank and
air distribution box were replaced at Twin State. Truck was inspected.
B. The F-550 emergency brakes were repaired due to Ford re-call at Rountree
Ford. C. All equipment is operational.
7. The spring
time grading and raking of roads continues.
8. Chloride
needs to be ordered to hold roads in shape.
Respectfully
submitted,
James O. Gray, Road Foreman
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