Any and all corrections to the following minutes will be made at the 04/24/00 Board of Selectmen's Meeting and are considered unapproved until then. Corrections will be noted in the minutes of that meeting.

APRIL 6th, 2000 NEWFANE TOWN OFFICE

PRESENT: Selectmen: Michael Rohan, Jesse Anderson, Richard Dowley and Carter Van Iderstine.

Absent: Lynn Bedell

Also Present: John J. Feifel, Sr. as Sewage Control Officer, Myra Fassler, Ernest Kinoy, Nancy Riege and Lee Anne Nopper members of the Williamsville Hall Committee, James O. Gray, Road Foreman, and Doris A. Knechtel, Administrative Assistant.

1. CALL TO ORDER

Chairman M. Rohan called the Regular Meeting of the Board to order at 7:01 p.m.

2. SCHEDULED MEMBERS OF THE PUBLIC

A. SEWAGE CONTROL OFFICER - JOHN FEIFEL

Chairman M. Rohan explained that the Board has been concerned with the overage in the budget for the Sewage Control Officer and wanted to talk with John Feifel about trying to live within the budget figures. Mr. Feifel indicated that it takes about 15 hours per permit, with going to the site, analyzing the drawings, and going back for inspection of the installation before it is covered up, as well as the required paper work. He issues about 25 to 30 permits per year. There are times when he does not charge for some of his time. Some Board members felt that 15 hours per permit is excessive. There was also some discussion about the fee schedule for septic replacement/repair, new systems of commercial systems. The last time the fees were changed was in 1987. DAK will look into the procedure for changing the fees as well as asking other communities what their fee schedules are. Board members asked J. Feifel to reign in some of the costs and to try to stay within his budget. Motion was made by M. Rohan and seconded by R. Dowley to appoint John J. Feifel, Sr. as the Sewage Control Officer for the Town of Newfane to serve until March 2001. Unanimous.

3. UNSCHEDULED MEMBERS OF THE PUBLIC

Ernest Kinoy, Myra Fassler, Nancy Riege and Lee Anne Nopper, members of the Williamsville Hall Committee, presented a ten-year time-line for improvements an restoration of the Williamsville Hall. It was noted that insulation was not included on the list which was read by E. Kinoy. One of the immediate tasks is for inspection and report of the present electrical wiring in the building. This is to be done within the next week or so by Art Campbell. (See AA Report Item #6). M. Rohan gave an historical perspective of buildings within the community, the Newfane school, now the Town Office and Union Hall raised some funds through grants for improvements. Some improvements to the Timson School and improvements to the Williamsville Hall have been at taxpayers expense. The village trustees first came to the Selectmen to request an article for $10,000 for improvement to the Union Hall this year. With budget constraints, the Board asked them to reduce the amount to $5,000, which was approved at Town Meeting. M. Rohan indicated that he would like to see more fund raising events to acquire funds for improvements to the Williamsville Hall. The committee would like to have a sink installed in the kitchen area so that they could have fund raising activities. It was agreed by the Board to have DAK contact Tim Jeffers to get an estimate for the installation of a sink in accordance with the VT Department of Health Regulations. (See also AA Report, Item #4). The testing of the water is also an item of concern of the committee. There also needs to some plan for the layout of the kitchen to determine the outlets needed for various appliances for efficient use of the kitchen area. It may be that a student could do a project in drafting class. WW kitchen design and Cabinetree (Fredericks) were also mentioned as possible solutions for design work. Committee members wanted to be certain that the $15,000 in the Capital for FY 2000 would be available for use after June 30th if all was not committed by that time. It was mentioned that if insulation is not done, there may be considered for very limited use in the winter.

4. ROAD BUSINESS

A. ROAD COMMISSIONER'S REPORT - (See attached report)

The Board reviewed the report. No action was required on any of the items listed.

B. ROAD FOREMAN'S REPORT - (See attached report)

The Board reviewed the report. No action was required on any of the items listed.

(1) The Road Foreman noted that the signs are still up for the sections of road that are closed during the winter season and people are driving on them, resulting in some damage.

C. EXCESS WEIGHT PERMITS

Motion was made by M. Rohan and seconded by C. Van Iderstine to approve the following Municipal Excess Weight Limit Permits as proposed for:

Unanimous

D. ACCESS/RIGHT OF WAY PERMITS

No Access/Right of Way permits were presented to the Board that required any action.

E. NEWFANE VILLAGE DRAINAGE

The Newfane Village drainage information was reviewed with J. Anderson who was unable to attend the special meeting on Tuesday 04/03. R. Dowley and C. Van Iderstine still feel that the drainage from the area of the church should go to the drop inlet at the far end of the grass triangle. At the meeting R. Stevens indicated that there would be more piping required with a clean-out in the middle. The elevations for drainage are also marginal. Digging up the pavement and replacing it would seem to be more expensive.

5. OLD BUSINESS

A. APPOINTMENT - CONSERVATION COMMISSION - (2003) - No action taken.

B. APPOINTMENT - PLANNING COMMISSION

(1) - Term until 2003 - No action was taken. John Feifel indicated earlier during the meeting that he is interested in being appointed to the position.

C. APPOINTMENT VERMONT GREEN-UP - CO-CHAIRMEN

There are two candidates who may be interested in serving as co-chairmen for the Vermont Green-up on May 6th. The state supplies the bags and the posters. Motion was made by C. Van Iderstine and seconded by J. Anderson to appoint Laura Bacon and Johanna Gardner as Co- Chairman for the Newfane Green-up activities. Unanimous. J. Anderson indicated that he is willing to assist them with the process. If these two candidates are not willing to serve in this capacity, it will allow time for the Board to appoint someone else.

E. OTHER OLD BUSINESS

(1) J. Anderson questioned when the area for the roll-off recycling containers will be prepared with gravel. This spring it has been quite muddy and many recycling participants have complained. J. Gray has been reminded and employees of the WSWMD have called J. Gray to offer their assistance for getting the work done.

(2) M. Rohan informed the Board members that he has received a copy of the proposed amendments to the Newfane Zoning Bylaw from G. Garbe, member of the Planning Commission, for M. Rohan's personal review and comment. Other Board members indicated that they do not have a problem with him having a copy for review. It was noted that the PC is still reviewing the document before sending it to VLCT for review and comment.

6. NEW BUSINESS

A. Board members have been supplied with copies of documentation which have been filed with the Vermont Supreme Court regarding the Donald & Linda Miller v. Town of Newfane the appeal of the Property Valuation and Review assessment by State Appraiser, Michael Bailey. M. Rohan told the Board members of his discussions with the Supreme Court Clerk, Martha Hicks-Robinson. Motion was made by C. Van Iderstine and seconded by R. Dowley to have Chairman M. Rohan contact Attorney Ray Perra about representing the town in this matter or have him make a recommendation if he is unable to represent the town. Unanimous.

B. Board members discussed the proposed meeting of April 20th. J. Anderson and C. Van Iderstine will be unable to attend. After discussion, the Board decided to meet on Monday, April 24th in place of the scheduled meeting of April 20th. 7.

ADMINISTRATIVE ASSISTANT'S REPORT - (See attached report)

A. Item #7 - The Selectmen discussed the idea suggested by Lister Ted Schreyer. More information is needed from Property Valuation & Review and from the Lister's Handbook before any further discussion and possible decisions are made.

B. Item #8 - The Board agreed with the cleaning and organizing of the upstairs storage area. The costs for creating an office area will be looked into; insulation, electrical wiring, lighting, outside stairway, etcetera.

C. A reminder of the Public Hearing for the large white pines at the corner of Cross Street (TH#14) and West Street (TH#1) will be held on Tuesday, April 11th at 7:00 p.m. at the site.

8. MINUTES The minutes of the Regular Meeting of 03/16/00 were reviewed by the Board. Motion was made by J. Anderson and seconded by M. Rohan to approve the minutes of the Regular meeting of 03/16/00, as written. Unanimous. The minutes of the Special Meeting of 04/03/00 were reviewed by the Board. Motion was made by M. Rohan and seconded by R. Dowley to approve the minutes of the Special meeting of 04/03/00, as written. Unanimous.

9. PAY ORDERS

A. Motion was made by M. Rohan and seconded by J. Anderson to approve the Newfane Payroll and Accounts Payable Warrants, as signed, for the following amounts:

03/18/00 Payroll $ 3,230.73
03/25/00 Payroll$ 2,599.86
04/01/00 Payroll $ 2,545.67
03/31/00 Payroll $ 3,164.55
04/07/00 Acct's Payable #20 $ 18,636.57      Unanimous

B. IRS Electronic Federal Payroll Tax Payment

03/22/00 $ 1,447.77
03/28/00 $ 1,284.78
04/04/00 $ 972.89

10. CORRESPONDENCE

A. Correspondence has been received from the Vermont Department of Health concerning the recommendation for someone to serve as the Newfane Deputy Health Officer. Dr. Timothy Shafer is the Health Officer. M. Fassler asked about the responsibilities of the Deputy Health Officer. A job description was included in the correspondence. The duties include investigating potential public health hazards pertaining to rental housing, animal bites, sewage failures, rubbish/garbage and drinking water. Motion was made by J. Anderson and seconded by C. Van Iderstine to recommend the appointment of John J. Feifel, Sr. to serve as the Deputy Health Officer for the town of Newfane, and to have Chairman M. Rohan sign the form on behalf of the Board. Unanimous. The appointment by the state is for a three-year term to end on April 30th, 2003.

B. An Act 250 Permit Application has been received on behalf of Robert & Rosalind Fritz for the construction of a 26' X 32' meeting room and 8' X 10" connector to the existing Inn on Grimes Hill Road. The Municipal Impact Questionnaire was reviewed by the Board. Motion was made by J. Anderson and seconded by C. Van Iderstine to authorize Chairman Michael Rohan to sign the questionnaire on behalf of the Board of Selectmen. Unanimous.

C. A letter has been received from Roger Whitcomb, VAOT Project Manager for the Williamsville-covered bridge (CB#17) Newfane BHF 0106(4)S to indicate that they hope to have Conceptual Plans submitted before the end of June.

D. A copy of a letter sent to Senator Peter Shumlin and Representative Dan Darrow responding to their questions concerning the schedule of the Brookline-Newfane bridge (BR#19) project and the Williamsville-covered bridge (CB#17) project.

E. A letter has been received form Roger Whitcomb, AOT Structures Project manager along with Conceptual Plans for Bridge #14 by the South Newfane General Store. A review of the plans and comments are due back to the state by April 28th. It was noted that the sewer line installed by the store owners should be shown on the plans and TH#3 should have its correct name listed as Auger Hole Road.

F. A letter has been received from Susan E. Scriber of the Historic Bridge Program thanking the town for signing and returning the "Historic Bridge Preservation Easement Agreement" for Bridge Number 49.

G. The Marlboro Morris Ale Association has written for permission to have the Morris dancers perform in Newfane on Sunday, May 28th as part of the 25th annual Marlboro Morris Ale mass show between 4:45 and 6:45.

H. A copy of a letter sent to Attorney Timothy O'Connor from Linda Matteson regarding Land Use Permit Application #2W1053 for West River Acres/Town of Newfane indicating that response is necessary for additional information requested prior to April 14, 2000.

I. A copy of a letter sent from the Planning Commission to the Trustees of the Village of Newfane supporting the Village's sidewalk improvement project for their grant application.

J. A letter has been received from Christopher Madden, Real Estate Specialist for the USPS keeping the Board informed of the process for the expansion or relocation of the present Newfane post office.

K. Correspondence had been received from Vermont Better Backroads asking for Request for Proposals for Small Grants Program. There are two categories; one for Road Inventory and Capital Budget Planning and the other for Correction of a Road Related Erosion Problem. The maximum amount in either category is $5,000.

L. The winter issue of the newsletter of Vermont Adult Learning has been received.

M. The March 2000 issue of the VLCT News has been received.

11. EXECUTIVE SESSION

No matters requiring an Executive Session came before the Board at this time.

12. ADJOURNMENT

Motion was made by M. Rohan and seconded by R. Dowley to adjourn the Regular Meeting of the Newfane Board of Selectmen and convene as the Local Board of Liquor Control Commissioners at 9:35 p.m. Unanimous.

13. LOCAL BOARD OF LIQUOR CONTROL COMMISSIONERS

Motion was made by M. Rohan and seconded by R. Dowley to approve the following First and Second Class Liquor Licenses for the town of Newfane:

FIRST CLASS LICENSE	Attended Enforcement Seminar
Baldwin Hospitality Enterprises, Inc . DBA - The Four Columns Inn	12/08/98
Newfane Inn, Inc. DBA - Old Newfane Inn Newn, Corp.	03/02/98
The Inn at South Newfane	09/09/99
Rick's Tavern, Inc.	01/12/99
SECOND CLASS LICENSE
Pauline R. Casanova DBA - County Seat Market	03/09/98
Paul Chase Dutton DBA - Dutton Farm Stand	01/11/99
James F. Lessing, Jr. DBA - The Lessing Family General Store	09/09/99
Carolyn Ann Scully DBA - Newfane Store South Newfane General Store & Deli, Inc.	03/09/98
South Newfane General Store & Deli	09/30/99

Unanimous.

Motion was made by J. Anderson and seconded by R. Dowley to adjourn the meeting of the Local Board of Liquor Control Commissioners at 9:45 p.m. Unanimous.

Doris A. Knechtel
Administrative Assistant
Newfane Board of Selectmen


Posted: Town Clerk's Office, Newfane Store, Patsy's County Seat Market, Lessing's Family General Store and South Newfane General Store & Deli. www.webwerk.com/newfane

  ROAD COMMISSIONER'S REPORT 04/06/00

1. Walter Phelps called and said the town had plowed up the edge of his lawn. This happens every year. There are several places in Newfane that push their lawn to the very edge of the road. When plowing in early spring and the ground is getting soft it is almost impossible to know where road ends and lawn begins.

2. The town crew and I met at the town garage Wednesday the 22nd of April to hear about the AFLAC plan. They were told two or three times that it was up to them whether or not they wanted to buy any of their five different plans. A meeting has been set up for Monday the 27th for a half hour, each one, with Hilary Cooke.

3. I had several complaints about Sunset Lake Road (TH#42). I will check it out and talk to Jim about it. 4. The heavy rain made bad wash-outs on some of the roads. The road crew is busy putting them back into good shape again.

Dick Dowley

ROAD FOREMAN'S REPORT  04/06/00

TOWN OF NEWFANE HIGHWAY

1. On 03/18/00 a winter storm brought one of the heaviest snowfalls of the winter season up to 12"+ snow. Heavy rain on 03/28/00 damaged many roads. The support under bridge #51 on Vic Benjamin Road (TH#64) was washed away. Most of the water damage has been repaired at this date.

2. Many roads are still very soft along the ditches. Frost remains in some roads.

3. Town Highways are being graded and raked as conditions allow. Gravel has been put in washouts and muddy holes.

4. A No Parking sign has bee put up on Station road (TH#66).

5. Equipment:

A. The slave cylinder for the clutch was replaced at Rountree Ford at no cost (Warranty work).

B. Most equipment has been changed over to summer maintenance mode.

C. The SnowKing snowplow is still at VT Municipal waiting for parts.

6. Barrows Coal. Co. will test the fuel tanks for cathodic projection.

Respectfully submitted,

James O. Gray

Administrative Assistant's Report

Date: April 6, 2000

1. Harland Van Ness called about drainage on Jones Hill Road (TH#52). He used to be able to clean-out the ditch but he can no longer do the work. He would like the town to take care of keeping the ditch and culvert open. He would like to put the area back to lawn and plan some fruit trees.

2. Lisa Harris of Jones Hill Road (TH#52) called about the drainage of a culvert that is emptying into her yard.

3. George Paquette of Station Road (TH#66) called about putting up official "No Parking" signs to keep people from parking on the road in front of his house. They are bringing cases of beer and camping equipment to the "Indian Love Call" swimming area. He indicated that without the signs it is difficult to get the WCSD to have the vehicle towed. (A sign was put up by the highway crew on 04/05).

4. My discussion with Taylor Gillick of the VT Health Department was not very fruitful. He basically indicated that if the building is to be licenced for food service everything has to be done according to the state standards. No license is required if a group has an event one day once a month and does not advertise. For food service a three bay sink or a two bay sink and a dishwasher are required as well as a hand sink. My suggestion would be to have Jeffers install a three bay sink according to code in the Williamsville Hall kitchen area.

5. The repair of the windows at the Williamsville Hall by the Draft Detective will be delayed as he tore his Achilles' tendon recently and is in a cast.

6. I spoke with Art Campbell and he will review the Williamsville Hall existing electrical and make some recommendations f or improvements needed sometime late next week or early the week after.

7. Ted Schreyer suggested that the Board consider having the both the church parsonage and the Williamsville School, both exempt properties that are being rented on a full time basis, pay a percentage of tax by agreement with the town without taking them off their exempt status. 8. Piet van Loon and I talked about organizing and cleaning up the upstairs storage area as well as possible making an office area there for "someone" to use. There would need to be an outside stairway put in. There is $15,000 in the FY 2000 for the Town Office.

Doris A. Knechtel