MINUTES - REGULAR MEETING - BOARD OF SELECTMEN
LOCAL BOARD OF LIQUOR CONTROL COMMISSIONERS
APRIL 5th, 2001
NEWFANE TOWN OFFICE

Any and all corrections to the following minutes will be made at the 05/03/00 Board of Selectmen's meeting and are considered unapproved until then. Corrections will be noted in the minutes of that meeting.

PRESENT:
Selectmen: Mike Rohan, Jesse Anderson, Fred Bacon, Lynn Bedell, and Richard Marek.
Also Present: Nancy Riege & Lee Anne Nopper representing Williamsville Hall Committee, Gary Katz, Carolyn Katz, H.W. "Piet" van Loon, James Gray, Road Foreman, and Doris A. Knechtel, Administrative Assistant.

1. CALL TO ORDER
The regular meeting was called to order by Chairman Michael Rohan at 7:05 p.m.

2. SCHEDULED MEMBERS OF THE PUBLIC
A. WILLIAMSVILLE HALL COMMITTEE
The Board invited representatives of the Williamsville Hill Committee to review with them the list of original goals for the committee. Nancy Riege and Lee Anne Nopper were present from the committee. Information was compiled by DAK which included the "Suggested Goals to be Accomplished," electrical and heat expenses year to date for the Williamsville Hall, the Town Office, and the Town Garage, status of the Williamsville Hall Committee Fund, amount due from that account (WHCF) to the town and a copy of the Williamsville Hall Use Policy.
M. Rohan reviewed the list of goals that were drawn up when the committee was formed. Having the building placed on the National Historic Register and applying for grants for upgrading the structure the other goals have been accomplished. The committee is currently under the "arm" of the Board an must met the Open Meeting Law requirements. It may eventually evolve into "The Friends of the Williamsville Hall." The Board wants to encourage more use of the hall. There needs to be a tighter control of the key and the inspection of the facility after an event. The key for use should be picked up from the town office. There have been instances when lights have been on or people have been seen coming out of the building when it has not been rented from the town. If N. Riege does give the key to someone, it was suggested that she keep a log. The town is concerned about the liability issue for people using the building without prior notification. The cost to heat the building for a few events has been almost as mush as the town office which is used on a regular basis. There is additional work that needs to be done on the building for safety and to reduce the heating costs. The questions was raised about "Why do we own the building?"
The committee members did have a list of items regarding the hall. One item deals with the Use Policy and they have some suggestions about it being more "user" friendly. They also indicated that the hot water heater is not functioning correctly. DAK spoke with J. Julian about it and he indicated that it was okay. Jeffers Plumbing will be contacted to check the coil.
Motion was made by J. Anderson and seconded by L. Bedell to appoint Greg Andrews, Judy Egan, Myra Fassler, Jon Julian, Barbara Kinoy, Ernest Kinoy, Ann Landenberger, Lee Anne Nopper, Walter Phelps, Nancy Riege and Targ Spicer to serve as members of the Williamsville Hall Committee for a period of one year. Unanimous.

6. NEW BUSINESS
A. APPOINTMENTS - (1) LISTER - 2002
Gary Katz was present to indicate that he is interested and has the flexibility to serve as a Lister for the town. He has gone out with T. Schreyer and F. Suponski to observe the field work part of the job responsibilities and has reviewed with T. Schreyer the office portion of the Listers responsibilities. He has recently retired from a management and administrative position with the Federal Government. Motion was made by M. Rohan and seconded by F. Bacon to appoint Gary Katz to the position of Lister for the town of Newfane to serve until March 2002 Town meeting. Unanimous.

4. ROAD BUSINESS
A. ROAD COMMISSIONER'S REPORT - (See attached report)

(1) Item #4 - J. Anderson expressed his concern about the serious injury that could have occurred with the recent breaking of a chain when trying to pull a town vehicle out of a ditch. Jim Gray has replaced the chain with a new _" chain.
(2) Item #3 - CVPS and Verizon have a petition for the upgrade/rebuild of overhead utility line along Dover Road (TH#2) from the intersection of Depot Road(TH#2) in Williamsville and continues to the intersection of Parish Hill Road (TH#26). The board will schedule a public hearing on the matter on Thursday, May 17th at the Williamsville Hall beginning at 6:30 or 7:00 p.m.
(3) Item #1 - Thanks to J. Gray and the Road Crew the areas where there were serious mud problems were taken care of within a timely manner. L. Bedell indicated that with the heavy snow year, Jim and the Road Crew has done an incredible job with taking care of the roads.

4. B. ROAD FOREMAN'S REPORT - (See attached report)
(1) Item #4 - Cars at Union Hall were left in the road during the last snowstorm. If that happens again, the Sheriff's Department should be called to have the cars towed.
(2) Item #6 - Some Board members may not be able to attend the Annual Highway Plan special meeting with Wm. Noyes at 11:00 a.m. on 04/11. J. Gray will check with him to see if the meeting can be earlier in the day or on another day beginning at 9:00 a.m.

4. C. EXCESS WEIGHT PERMITS - Motion was made by M. Rohan and seconded by F. Bacon to approve the following Excess Weight Permits as proposed:

Contractor	Vehicle Weights		Certificate of Insurance
Bazin Brothers Trucking Inc.	3 axle @ 60,000#	Okay	Yes
	4 axle @ 69,000#	Reduced to 60M#
	5 axle @ 80,000#	Denied
	6 axle @ 90,000#	Denied
Travis Bristol	2 axle @ 35,000#	Okay	Yes
	3 axle @ 60,000#	Okay
	4 axle @ 69,000#	Reduced to 60M#
Eilers Bros. Trucking & Exca.	3 axle @ 60,000#	Okay	Yes
	4 axle @ 69,000#	Reduced to 60M#
	5 axle @ 80,000#	Denied
S.T. Griswold & Company, Inc.	3 axle @ 60,000#	Okay	Yes
	4 axle @ 69,000#	Reduced to 60M#
	5 axle @ 80,000#	Denied
	6 axle @ 90,000#	Denied
Harvey M. Plimpton Excavating	3 axle @ 60,000#	Okay	Yes
David N. Smith	2 axle @ 33,400#	Okay	Yes
	3 axle @ 55,000#	Okay

Unanimous. The permit holders will be sent a copy of the Newfane Policy and Procedures for Excess Weight Permits and a Bridge Restriction List.

4. E. OTHER ROAD BUSINESS
(1) J. Gray has prepared a list of six (6) trees within the right of way that should be removed by CVPS. CVPS has been notified verbally about the trees. Motion was made by L. Bedell and seconded by R. Marek to have a letter written to be signed by Chairman Michael Rohan asking that the trees be removed by CVPS. Unanimous.

11. EXECUTIVE SESSION
Motion was made by M. Rohan and seconded by L. Bedell to enter into Executive Session at 8:44 p.m. to discuss a matter of potential litigation. Unanimous.
Motion was made by M. Rohan and seconded by R. Marek to come out of Executive Session at 8:58 p.m. Unanimous.
Motion was made by M. Rohan and seconded by L. Bedell to have a letter written for Chairman Michael Rohan to sign to be addressed to Attorney Ray Perra with a copy to Clarence St. Amant asking for a schedule for the remediation of the zoning violation. Unanimous.

5. OLD BUSINESS
A. PROPERTY VALUATION AND REVIEW - APPEAL HEARING
Correspondence has been received from William Johnson, Director of Property Valuation and Review regarding the Tentative Redetermination of Equalized Education Property Value and Coefficient of Dispersion as a result of the district advisor meeting with the town Listers. Ted Schreyer has reviewed the information and agrees with the redetermination. Equalized Education Property Value: $118,443,000.00, CLA 79.89% and COD 20.14%. If the Legislative Body agrees with the redetermination, then the Stipulation should be signed. If the Board does not agree, there is an appeal hearing scheduled for Tuesday, May 8, 2001 at 10:00 a.m. in Montpelier. Motion was made by J. Anderson and seconded by L. Bedell to have Chairman Michael N. Rohan sign the stipulation for the Petition for Redetermination of the Town of Newfane EEPV, CLA and COD. Unanimous. The Stipulation will be FAXED to Property Valuation and Review.

6. NEW BUSINESS
A. APPOINTMENTS - (2) PLANNING COMMISSION - 2005
David Cotton of Old Stage Road has indicated that he is willing to serve as a member of the Newfane Planning commission. Motion was made by M. Rohan and seconded by F. Bacon to appoint David A. Cotton to serve as a member of the Newfane Planning Commission for a term to expire in March 2005. Unanimous.

B. SELECTMEN'S GOALS AND OBJECTIVES
A draft list of Goals & Objectives was prepared for the Board to review and discuss. Categories include buildings, roads, policies, bridges and other. For the Town Office estimates will be obtained for finishing the upstairs for storage and office area. Also for the Town Office an estimate will be obtained for a new heating system. For roads, The River Road (TH#15)/Radway Hill road (TH#4) intersection, Attorney T. O'Connor has been contacted regarding the plans and the upcoming Act 250 hearing. Under policies, L. Bedell, F. Bacon and DAK will be working on updating the current Personnel Policy.
For the Zoning Bylaw amendments, the Board will deal with that when it is received from the Planning Commission. DAK will contact Joan Weir about when the PC anticipates completing the amendments, holding their hearings and then passing it onto the Selectmen. In order for the Board to deal with the document in a timely manner, it should be received in early September. In November, December and January the Board is busy with extra meetings for budget preparation and Town meeting information.
Under the bridge category, the Arch Bridge (BR#12) and Wiswall Hill bridge (BR#43) will be discussed with Wm. Noyes at the Annual Highway Plan meeting currently scheduled for 04/11. The plan for the relocation site for the Old-covered Bridge will be discussed at the April 19th meeting with Roger Whitcomb, VTrans Project manager.
The priorities for the Goals and Objectives are first reappraisal, with the draft to be ready for the April 19th meeting. Other important area that the Board would like to accomplish is traffic calming measures for the South Newfane/Williamsville villages and Law Enforcement. For the traffic calming ideas have been suggested for speed control, welcome signs, white edge lines, crosswalks, etcetera. For law enforcement, the Board would like to consider dictating to the WCSD as to the areas and times for speed enforcement in certain areas. Also for law enforcement. The Board would like to look into more constable and VT State Police use for various areas of enforcement.

6. C. TOWN BID SCHEDULE
J. Gray has not communicated any suggestions for changes to the bid schedule to the Administrative Assistant. J. Anderson will review the schedule with J. Gray.

7. ADMINISTRATIVE ASSISTANT'S REPORT - (See attached report)
All matters have been discussed during other portions of the meeting.

8. MINUTES
The minutes of regular meetings of 01/18/01, 03/01/01 and 03/15/01 were reviewed by the Board. The minutes of the Special Planning Commission meeting of 02/21/01 have not been completed. CORRECTIONS: 03/01/01 - Page #1, 2.a. second sentence should read "M. Rohan spoke with and asked questions of the Board. 03/15/01 - Page #2, 6.H. should read "Motion was made by J. Anderson and seconded by F. Bacon to appoint Carleton Chaffee to serve as the Weigher of Coal for the Town of Newfane." Page #3, 6.U. last sentence in P 2, change the work matings to meetings. Motion was made by M. Rohan and seconded by F. Bacon to approve the minutes of the Regular Meeting of 01/18/01 as written and the Regular Meetings of 03/01/01 and 03/15/01 as corrected. In favor: M. Rohan, J. Anderson, F. Bacon and R. Marek. Abstaining: L. Bedell. Motion passes.

10. CORRESPONDENCE
A. Motion was made by L. Bedell and seconded by R. Marek to have the Chairman, Michael N. Rohan, sign the Rescue Inc. correspondence to acknowledge acceptance of request from Newfane of appropriation of $2,723 for fiscal year 2001/2002. Unanimous.
B. Correspondence has been received from Village Enhancement Committee asking the Board about the role of the committee in the overall process of traffic issues and speeding. The committee will be meeting with the Board on April 19th.
C. Correspondence has been received requesting the town to inform them of scheduled class 2 road repair and/or retreatment so that they may schedule center line painting. Higher volume roads are to be done annually while others to be done every other year (District #2 - even years).
D. Windham Regional Commission has sent an inquiry regarding the Windham Region Brownfield Reuse Initiative - Request for Nominations. The Planning and Conservation commissions have been sent the information (memo only).
E. Ed von Turkovich, Director of Emergency Management has sent a memo regarding Potential for Spring Flooding and actions that should be taken in the event of flooding.
F. Correspondence has been received from Frances Doyle of Bonnyvale Environmental Education Center regarding the plan for streambank restoration on town owned property in the area of the Grist Mill Dam.
G. A letter has been received from Christopher Madden of USPS to follow up a telephone conversation as to the status of the new Newfane Post Office being put on hold for an indefinite period.
H. A copy of a Subdivision Permit for Frederick Jenness for property located off of Jenness Drive (TH#80).
I. Speed monitoring reports from the Sheriff's Department for Dover Road (TH#2) on 02/20 and 02/22.
J. The Vermont Local Roads News for March 2001 has been received.
K. The March 2001 VLCT News has been received.

9. PAY ORDERS
Motion was made by M. Rohan and seconded by L. Bedell to approve the Newfane Payroll and Accounts Payable Warrants for the following amounts:
03/17/01 Payroll $ 2,865.80
03/24/01 Payroll $ 3,208.69
03/31/01 Payroll $ 4,013.49
04/01/01 Payroll $ 1,263.04
04/06/01 Acct's Payable #22 $ 24,985.33 Unanimous.

IRS Electronic Federal Payroll Tax Payments
03/21/01 $ 2,210.79
03/28/01 $ 1,018.04
04/04/01 $ 1,196.39

12. ADJOURNMENT
Motion was made by M. Rohan and seconded by J. Anderson to adjourn the Regular Meeting of the Board at 10:10 p.m. and convene as the Local Board of Liquor Control Commissioners. Unanimous.

13. LOCAL BOARD OF LIQUOR CONTROL COMMISSIONERS

Motion was made by M. Rohan and seconded by F. Bacon to approve the following First and Second Class Liquor Licenses for the town of Newfane: Attended Enforcement Seminar

FIRST CLASS LICENSE
Newfane Inn, Inc. 03/02/98
DBA - Old Newfane Inn

Newn, Corp. 09/09/99
DBA - The Inn at South Newfane

Rick's Tavern, Inc. 01/12/99
DBA - Rick's Tavern, Inc.

SECOND CLASS LICENSE
Carolyn Ann Scully 11/02/00
DBA - Newfane Store

South Newfane General Store & Deli, Inc. 12/20/00
DBA - South Newfane General Store & Deli
Unanimous

Motion was made by J. Anderson and seconded by R. Marek to adjourn the meeting of the Local Board of Liquor Control Commissioners at 10:22 p.m. Unanimous.

Doris A. Knechtel
Administrative Assistant
Newfane Board of Selectmen

Posted: Town Clerk's Office, Newfane Store, Lessing's Family General Store and South Newfane General Store & Deli. www.newfanevt.com

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