MINUTES OF THE NEWFANE SELECTBOARD
APRIL 3, 2008
Selectboard: Gary Katz, Chair; Guy Wachtel, Joe Mandell, Peter Rysz
(Jeff Gouger, absent)
Also Present: Marc Gray, Todd Lawley, Maureen Albert-Piascik, Gunther
Garbe, Ed Druke, Phyllis Mandell, Robert Holden, Bryan Donovan, Judy
1. CALL TO ORDER
The meeting was called to order at 6:30 p.m. by Gary Katz, Chair.
The board reviewed the minutes of the March 20, 2008 meeting. A motion
was made by P. Rysz to approve the minutes. J. Mandell seconded the
motion. The minutes were approved unanimously.
3. BUDGET STATUS REVIEW: Maureen Albert-Piascik, Treasurer was present
to discuss the budget. Maureen pointed out numerous line items that
are over budget.
Discussion ensued regarding budgeting and borrowing, and the possibility
of having to borrow money this year.
While tax money is coming in, April is the tax month when the least
amount of money comes in because many people pay at the beginning of
the year or twice a year. The town needs to pay $700,000 to the schools
in May. Maureen doesn’t foresee the Town being able to pay them.
The Selectboard and the Treasurer discussed expenditures at the Williamsville
Hall. Any expenditures need prior approval from the Selectboard before
work starts. The board asked that Maureen bring expenditures to their
attention before paying them, when they are over budget.
Maureen reiterated that budgeting realistically in the future will
be important, as there has been a chronic shortfall of budgeting.
Zoning Administrator increase in pay was discussed. They discussed
where money could be shuffled in the budget for the increase. Maureen
didn’t see a problem with the increase, however the Selectboard’s
responsibility is to find the money and tell the treasurer where to
move it. It was agreed amongst the board that the responsible course
of action would be to take a look at the budget and find the money.
The decision was tabled until next meeting.
3. ROAD BUSINESS
Road Foreman’s Report: See attached report.
• Shannon will draft the letter to Whitcombs as a follow up to
the conversation Todd had with them. The consensus of the board was
that Gary can sign the letter without waiting for the next meeting.
• Guy Wachtel made a motion to approve a contingent expenditure
to do exploratory work on the Stratton Hill Bridge, not to exceed $2,000.00,
with the intention of doing an inexpensive fix as soon as possible.
J. Mandell seconded the motion.
Discussion: There may be Structures Grant moneys put aside. Todd will
contact John Alexander to find out.
Vote was unanimous.
Roadside Mowing: bids are ready and can go out at any time.
Exhaust Brake Discussion: Gary Katz read an excerpt from VLCT April
2000 regarding Jake Brakes. Discussion ensued. Shannon will find the
VLCT Model Noise Ordinance for discussion at next meeting. This subject
would be a good one to talk to the Sheriff about the next time he attends
Joe Mandell mentioned that at the last meeting, it was decided that
the Road Foreman’s Report would be combined with the Road Commissioners.
Perhaps the Road Foreman’s Reports should reflect both names.
Bryan Donovan mentioned that his driveway has been damaged again because
of hay bales on someone else’s property directing the water flow.
G. Wachtel moved that the Board send a letter similar to the one sent
last year. J. Mandell seconded. Discussion: What happens if she ignores
the letter? Acknowledge requested, because of the impact. The Town has
the right to remove them. Quote Statute. Vote was Unanimous.
Excess Weight Permits:
The board reviewed and approved the following Excess Weight Permits:
• Barrett Trucking Co., Inc.: 69,000; 80,000; 90,000; 90,000
• A.S. Clark & Sons: 33,000; 60,000; 69,000
• Jewell Transport, Inc.: 69,000; 69,000
• Anderson Excavating: 46,000; 60,000
• Camp Precast Concrete Products, Inc.: 69,000; 69,000
• David Chaves Excavating, Inc.: 60,000; 69,000; 69,000; 69,000
• C. Derick Transport, Inc.: 69,000
• United Natural Foods: 69,000
• Northeast Driver Qualifiers, Inc.: 69,000
• Bazin Brothers Trucking, Inc.: 60,000; 69,000; 69,000; 69,000
• Plimpton Excavating LLC: 69,000; 69,000
• Derrig Excavating, Inc.: 35,000; 60,000; 69,000; 69,000
• Newport Sand & Gravel/Carroll Concrete: 60,000; 69,000;
• Gurney Brothers Construction, Inc.: 60,000; 60,000; 69,000;
• Fitzpatrick Transport, LLC: 69,000
Radway Road Project: Tom & Adelle Hersh were given an opportunity
to speak. They stated they wanted to stay up to date about what the
latest plans are, and be apprised of any advancements. Peter Rysz gave
an overview of the project as it stands at this point, and the board
answered questions regarding the project.
The Board discussed organizing a site visit with the Hershes, Matt
Mann of Windham Regional Commission, Todd Lawley, Christopher Williams,
and the Selectboard.
Draft Agreement: Elana Baron sent a 1st draft agreement between the
Town and Nick Mercede. Gary Katz went through the letter and the agreement.
Shannon will send a copy to Matt Mann at Windham Regional Commission.
Joe wanted to thank Peter for all his work on Radway Road for the Town.
4. UNSCHEDULED MEMBERS OF THE PUBLIC
Carol Destromp volunteered to help straighten out the older maps in
the Town Clerk’s vault. Discussion regarding certain materials
needed to protect the documents. The board will talk to Jahari, get
her feedback, and get back to Carol.
Robert Holden, Representative to Rescue Inc. was present to talk about
town assessments, and how they are currently set up. There will be an
informational meeting on Thursday, April 10, 2008. Gary is willing to
attend the meetings.
Marc Gray spoke to the board regarding a letter he received stating
that there was $75.00 held back from his pay because of work not done;
and he would like to get it rectified. After discussion, G. Wachtel
made a motion to pay the remainder of Marc Gray’s bill. J. Mandell
The board asked Marc to give an estimate for next year, and to have
it ready for the next meeting.
Marc Gray also spoke to the board as Secretary of the South Newfane/Williamsville
Fire Department. A bill was submitted with the Town Report information,
and the money wasn’t received. Marc submitted another bill and
Shannon put it in Maureen’s basket immediately.
6. SCHEDULED MEMBERS OF THE PUBLIC
No Scheduled members were present.
Board agreed to change the Agenda to put Old Business before New Business.
7. OLD BUSINESS
South Wardsboro Road Junk Ordinance Violation: Shannon updated them
on the process, and at this time, the Selectboard is awaiting instruction
from the courts.
Nappi Appeal: Attorney met with the Listers’ Office today and
they will be scheduling a site visit in the near future.
Williamsville Hall: Gary went over the Division of Fire Safety Preliminary
Report from the inspection that was done on Tuesday. Discussion ensued
regarding process of notifying the other members of the Selectboard
and the Williamsville Hall Committee, so that they might have been present
for the inspection. Discussion regarding spending, use of the hall for
Senior Meals, etc.
Motion by G. Wachtel to approve the Community Hour Workers to paint
the inside of the Williamsville Hall. Seconded by Peter Rysz. Unanimous.
Gary Katz discussed the Conflict of Interest perception and that during
conversations regarding the Williamsville Hall, if it would be appropriate
for Joe and Peter to recuse themselves.
J. Mandell made a motion to dedicate any revenue by Williamsville Hall
to improvements to the Williamsville Hall, effective April 3, 2008.
Peter Rysz seconded. Unanimous.
J. Mandell made a motion that expenditures of up $75.00 can be made
without Selectboard authorization. Seconded by G. Wachtel. Unanimous.
Judy Egan requested that any discussions regarding the Williamsville
Hall be appropriately warned on the Agenda.
8. NEW BUSINESS
Rules & Procedures: Gary presented a model ordinance for Rules
& Procedures of the Selectboard. The board will discuss it after
they’ve had a chance to read further.
Discussion ensued regarding specific roles of each Selectboard member,
or if assignments should be given as they come up. No action was taken.
9. CORRESPONDENCE: No Correspondence.
Peter Rysz requested an Executive Session to discuss personnel issues
at 10:10 p.m. Guy Wachtel seconded. The board came out of Executive
Session at 10:35 p.m. No action was taken.
10. PAY ORDERS: – G. Wachtel made a motion to approve the pay
orders as follows. P. Rysz seconded the motion. Motion passed unanimously.
Pay Orders: 04/04/08 - $24,214.78
04/03/08 - $249.96
Payroll: 04/03/08 - $1,393.22 IRS Electronic Payment: 3/24/08 - $1016.63
03/26/08 - $3,084.97 3/31/08 - $984.77
04/02/08 - $3,006.24
Motion was made by Guy Wachtel and seconded by Jeff Gouger to adjourn
the meeting at 9:13 p.m. Unanimous.
Posted: Town Clerk's Office, Newfane Store, W.W. Building Supply,
S. Newfane/Williamsville Post Office and the South Newfane General Store
& Deli. www.newfanevt.com (after approval)