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Board of Selectmen Meeting Minutes

Any and all corrections to the following minutes will be made at the 04/03/03 Board of Selectmen's meeting and are considered unapproved until then. Corrections will be noted in the minutes of that meeting.

MINUTES - SPECIAL MEETING - BOARD OF SELECTMEN
MARCH 27th, 2003
NEWFANE TOWN OFFICE

PRESENT:
Selectmen: Piet van Loon, Gorty Baldwin, Gary Katz, and Chris Williams.
Absent: Priscilla Cotton
Also Present: Doris Knechtel as Administrative Assistant.

1. CALL TO ORDER
The regular meeting was called to order by Chairman Piet van Loon at 4:30 p.m.

2. REVIEW AND APPROVAL OF HIGHWAY GRANT APPLICATION REQUESTS
Three Highway Grant Applications for Newfane were prepared for consideration by the VT Agency of Transportation. One application for the Highway Program is for one mile of retreatment and associated side dressing on Depot or Dover Road (TH#2) for a total project cost of $72,000 of which the town would be responsible for 20% of the cost or $14,400. For the Structures Program Grant an application was filed for the replacement of the substandard railing on Bridge #15 (Monroe Bridge) and the replacement of the deck for the estimated amount of $65,000 of which the town would be responsible for 20% or $13,000. The other Structures Program Grant application for the replacement of the stone retaining wall on Dover Road (TH#2) by the Culhane property with a battered wall for an estimated cost of $50,000 of which the town would be responsible for 20% or $10,000. The town’s share would be 10% if the town network inventory system, which identifies the location, size, deficiencies/condition, and estimated cost to repair had been completed. (Next year). There was discussion by the Board on the Culhane project about site lines, possible land acquisition, an under drain for the water problem, aesthetic of the concrete form compared to the existing stone wall, etcetera. The replacement rail on Bridge #15 is to be of pedestal type not side mounted.
Motion was made by G. Katz and seconded by C. Williams to approve of the three Highway Grant Applications as presented and forward them to the District #2 Agency of Transportation. Unanimous.

3. TO TRANSACT ANY OTHER BUSINESS THAT MAY COME BEFORE THE NEWFANE BOARD OF SELECTMEN
A. The Town Highway Financial Plan for highways has been completed for the Board to review. This is usually approved at a yearly meeting with District #2 VTRANS which has not yet been scheduled.
B. The bids for Roadside Mowing should be prepared soon and sent out for responses. The Cemetery Mowing bid has not been sent out for bid recently as it is under $2,000. The one who has been doing the cemetery mowing has done an exceptional job. He will be contacted to see if he is still interested and to verify his hourly rate.
C. It was suggested that the cost, purchase or rental, of a broom attachment for the Backhoe be looked into instead of having an employee use a push broom on the bridges and at intersections. Board members present felt that it may be cost effective. G. Katz will talk about the idea with J. Gray to see what his thoughts are.

4. ADJOURNMENT
Motion was made by G. Katz and seconded by G. Baldwin to adjourn the Special Meeting of the Board at 4:55 p.m. Unanimous.


Doris A. Knechtel
Administrative Assistant
Newfane Board of Selectmen

Posted: Town Clerk's Office, Newfane Store, Williamsville General Store, and South Newfane General Store & Deli. www.newfanevt.com

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Town Offices:
Route 30, P.O. Box 36, Newfane VT 05345, Tel. (802) 365-7772

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