Any and all corrections to the following
minutes will be made at the 04/07/05 Board of Selectmen's Meeting and
are considered unapproved until then. Corrections will be noted in the
minutes of that meeting.
MINUTES - SPECIAL MEETING OF THE NEWFANE SELECTBOARD
MARCH 21st, 2005
NEWFANE TOWN OFFICE
Selectmen: Piet van Loon, Gary Katz and Dan DeWalt.
Absent: Priscilla Cotton and Patricia Halloran.
Also Present: Floyd Roberts, District #2 Administrator, Paul Gould, District
#2 Technician, John Alexander, District #2 Technician #4, Kurt Bostrom,
Road Foreman and Doris Knechtel, Administrative Assistant.
1. CALL TO ORDER
The Special Meeting was called to order at 10:00 a.m. by Chairman Piet
2. ANNUAL MEETING WITH FLOYD ROBERTS - DISTRICT #2 ADMINISTRATOR
A. TOWN HIGHWAY PLAN FOR FISCAL YEAR 2006
Floyd Roberts, VTrans District #2 Administrator, was present to review
and discuss the preliminary figures for the Annual Highway Financial Plan
for Newfane Fiscal Year 2006 as prepared by D. Knechtel according to 19
VSA ' 306(e). The figures were compiled from the highway budget passed
at the recent Town Meeting and the Capital Budget and plan. The information
is used to determine funds to be allocated for the various highway programs.
The amount to be received from the state for the Newfane Class 2 and Class
3 roads is expected to be $137,474.99, more than what was originally anticipated.
The amount to be raised in taxes for the town highways is $350,925.01,
plus $73,500 from the Capital budget for a total amount of highways expenditures
for Fiscal Year 2006 of $488,400, plus the capital amount of $73,500.
Motion was made by D. DeWalt and seconded by G. Katz to approve and sign
the Annual Town Financial Plan for Town Highways as presented. Unanimous.
2. B. HIGHWAY PROJECTS
(1) Floyd Roberts explained the Town Highway Grants program. The Town
Highway Class 2 Roadway programs provides grants for resurfacing or reconstruction
of Class II highways. The split is 70/30 or 80/20 if the town has adopted
Town Highway codes and standards and has conducted a highway infrastructure
study. The grant amount is limited to $150,000 for any one project. F.
Roberts had a spread sheet showing the amount of funds available to the
District along with the amount that towns have received in recent years
in each program. Chances are good that Newfane could receive a grant this
year for the Class II program. Culverts less than 36" are considered
part of the drainage work in this program and may be replaced if considered
an essential part of the roadway project along with guardrail work. The
town needs to submit an application soon by the end of the month. K. Bostrom
was given copies of the grant applications. The Town Highway Structures
program is for town culverts of 3' in diameter or greater, bridges of
6' span or greater or retaining walls. The split is 80/20 or 90/10 if
the town has adopted Town Highway codes and standards and has conducted
a highway infrastructure study. The state grant amounts are limited to
$150,000 for any one project. Even though the town may not be eligible
for this round, it was recommended that an application be submitted.
(2) The Culhane Corner project was discussed. F. Roberts suggested that
the town may want to submit another amendment request for this project.
The town is having the final engineering plans prepared by Stevens &
Associates after which time the project will go out for bid. The project
is proposed to be completed by May 31, 2006.
2. C. BRIDGE PROJECTS
The plans on doing some work on Baker Brook Bridge (BR#38), Hunter Brook
Bridge (BR#45) and Stratton Hill Bridge (BR#42) during this next FY 2006.
Bridge #14 by the South Newfane Store and the Covered Bridge (CB#17) are
on the state bridge program. BR#14 is scheduled to be replaced with a
new span which will cost the town approximately $144,000 in FY 2007 or
FY 2008. The Covered bridge (CB#17) is also scheduled to be rehabilitated
at the same time as BR #14. The cost for the CB#17 rehabilitation is to
be the responsibility of the state as it is on the historic bridge program.
2. D. OTHER ROAD ISSUES
(1) There was some discussion about looking into a mitigation grant for
improvements to Loop Road (TH#) either through the USDA program or FEMA.
(2) K. Bostrom has been in contact with Bob Niles about assisting with
the RSMS program to put in the information for the town's culvert inventory.
Once this has been completed, the town's share for the highway grant programs
will be reduced by 10%.
District #2 representatives, Floyd Roberts, Paul Gould and John Alexander,
were thanked for their attendance and participation in the meeting.
Motion was made by G. Katz and seconded by D. DeWalt to adjourn the Special
Meeting at 10:30 a.m. Unanimous.
Doris A.. Knechtel, Administrative Assistant
Newfane Board of Selectmen
Posted: Newfane Town Office, Newfane Store, Williamsville General Store,
Williamsville Hall and South Newfane General Store & Deli.