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Board of Selectmen Meeting Minutes

Any and all corrections to the following minutes will be made at the 04/21/05 Board of Selectmen's meeting and are considered unapproved until then. Corrections will be noted in the minutes of that meeting.

MINUTES - REGULAR MEETING - BOARD OF SELECTMEN
MARCH 17th, 2005
NEWFANE TOWN OFFICE

PRESENT:
Selectmen: Piet van Loon, Priscilla Cotton, Dan DeWalt, Patricia Halloran, and Gary Katz.
Also Present: David M. Whittle of the WCSD, Ed Druke, Sr., Gunther Garbe of the Planning Commission, Chris Petrak, Chris Williams, Steve Ovenden of WRC, Bea MacFarland and Bob Litchfield as Village Trustees, John Spicer of Village Enhancement Committee, Marshall Glickman as Delinquent Tax Collector, David Clarkson, Kurt Bostrom as Road Foreman and Doris Knechtel as Administrative Assistant.

1. CALL TO ORDER
The regular meeting was called to order by Chairman P. van Loon at 6:30 p.m.

2. ROAD BUSINESS
A. ROAD COMMISSIONER'S REPORT - (See attached report)
(1) Item #2 - The idea of using Bio-Diesel in the town vehicles will be explored further before the any action is taken.
(2) Item #3 - The Board members were shown some examples of FarmTek buildings that Kurt supplied, to be used as a potential sand shed, if the state makes it mandatory. There are some examples in the area according to the Road Foreman's report (Item #7).
(3) Item #4. B. - The current Williamsville Hall policy provides for renters to repair any damage that is done to the hall. There will be a follow-up to determine the extent of the damages.
2. B. ROAD FOREMAN'S REPORT - (See attached report)
(1) Item #2 - The suggestion of using liquid salt in the winter, as they do in Keene, is primarily for black-top roads. The majority of roads in Newfane are gravel.
(2) Item #6 - Selectboard members wanted to know a bit more about the proposal to obtain a 2 2 yard dumpster from Reed & Sons. Is the amount $75 or $80 per month? Is there a contract associated with the use of the dumpster? The current cost for trash pick up is reported to be about $40 per month.
(3) Item #4 - The Board members will review the tandem truck specifications and discuss them at the meeting of April 7th.
2. C. EXCESS WEIGHT PERMITS - No action taken.
2. D. ACCESS/RIGHT OF WAY PERMITS - No action taken.
2. E. OTHER ROAD BUSINESS
(1) The majority of the wires have been moved on the poles on South Wardsboro Road (TH#1) in the area of the road project to be done. That project needs to completed soon. A. S. Clark is supposed to helping the town with the project.

4. UNSCHEDULED MEMBERS OF THE PUBLIC

A. David Whittle of the Windham County Sheriff's Department was present to inform the Selectboard of a program that is being initiated by the WCSD to have him serve as another avenue of communication with the town. Any questions and concerns may be brought to him on a regular basis if there is no response from the Sheriff or the Board may contact him directly. He will attend a Board meeting every other month. Items discussed included; traffic calming at different locations and different hours; animal control in connection with the Town Constable, Kevin Behan; bi- monthly reporting system improvements; and only 59 citations reported in the town report. Board members agreed that having a contact person at the WCSD is a positive step to improve communications with the Sheriff's Department.
B. Chris Petrak spoke about the recent meeting of the Board and interested parties with R. Whitcomb of VTrans involving Bridge #14 in South Newfane. He understood that an additional plan was presented by P. Lilienthal for a different replacement bridge location. Board members at this time are not leaning toward that option. At that meeting, three options were proposed by R. Whitcomb; replacement on the existing alignment with a temporary bridge, replacement on shifted alignment with a temporary bridge, and replacement on shifted alignment without a temporary bridge. There are two new members of the Selectboard. P. van Loon will contact R. Whitcomb about the possibility of setting up another meeting if necessary. The Board does have the necessary information to make a final decision.

3. SCHEDULED MEMBERS OF THE PUBLIC
A. STEVE OVENDEN - WRC - VT ROUTE 30 TRAFFIC CALMING
Steve Oventen of WRC spoke of the VT Route 30 Traffic Calming Committee which includes representatives from Newfane, (Bea MacFarland, Richard Marek and Priscilla Cotton), Townshend, Jamaica and Winhall. The group started in 1999 working on various traffic calming measures through the villages, such as median islands, sidewalks, curb extensions, welcome signs and dynamic striping. There is also the matter of Stratton Corporation's agreement to mitigate traffic impacts, relating to the Stratton area operations with a $15,000 one-time donation to each community. It was suggested that the funds could be used for speed enforcement.
It was suggested that a first effort be made to install dynamic striping in each of the village areas. VTrans will consider an experimental use permit to allow for the dynamic striping, as it has not, as yet, been used in Vermont. The other suggestion is to design and install Awelcome@ signs in each of the village areas affected. The Stratton Corp. agreement indicates that they will design similar but unique signs for each village. The placement of the dynamic striping and the signs should be discussed by the Newfane Village Trustees as it involves the village. Abutting property owners will also need to sign a form in agreement with the striping.
Motion was made by G. Katz and seconded by P. Cotton to have the Newfane Selectboard write a letter to the Route 30 Committee which to indicates that the funding suggested is inadequate for the traffic impact on the towns caused by the Stratton Mountain activities. The Board would prefer that funding be provided on n on-going basis for additional law enforcement activities at appropriate times. Unanimous.
P. Cotton left the meeting at this time (8:30 p.m.)

3. SCHEDULED MEMBERS OF THE PUBLIC - (cont.)
B. MARSHALL GLICKMAN - DELINQUENT TAX COLLECTOR

Marshall Glickman, Delinquent Tax Collector, was present to review with the Selectboard a few items and questions that he has. (1) The required delinquent tax numbered receipt books with triplicate copies have been ordered as required by 32 VSA '5137; (2) An audit of the delinquent tax activity from June 30, 2004 until March 1st 2005 will be conducted according the requirements of the statute (32 VSA ' 4671) for when a new Delinquent Tax Collector is elected. (3) Pre-stampede/postage paid windowed envelopes will be provided to M. Glickman by the town as they were in the past for the previous Delinquent Tax Collector. (4) M. Glickman has obtained theNEMRC software and received two hours of training. He also purchased PC Anywhere to be used to connect with NEMRC by modem. (5) M. Glickman also presented the Selectboard with a draft Policy for the Collection of Delinquent Taxes in Newfane. The policy is his policy and he should be treating all delinquent tax payers by the same rules. It was suggested that he may want to provide the Selectboard with a quarterly report to keep them up to date on his progress.
4. UNSCHEDULED MEMBERS OF THE PUBLIC - (cont.)
C. John Spicer was present to ask the Selectboard to approve the submission of a $500 grant for the planting of a tree to replace one that is diseased. Board members asked that J. Spicer present a copy of the grant itself. All grant applications from any town committee is to be approved by the Selectboard before it is sent to the grant presenters.
6. A. APPOINTMENTS
(1) FIRST CONSTABLE
Motion was made by G. Katz and seconded by P. Halloran to appoint Kevin Behan as the First Constable for the Town of Newfane. Unanimous. K. Behan will be notified.
(2) LELAND & GRAY NEWFANE REPRESENTATIVE - No action.
6. B. SCHEDULE MEETINGS WITH BOARDS, TOWNS AND AGENCIES
(1) There will be a meeting at the Windham County Sheriff's Department on Monday, March 28th at 7:00 p.m. with area communities to meet with Sheriff Prue and discuss concerns expressed by area towns regarding ways for the WCSD to improve accountability of hours billed, mileage billed and communication with Selectboards.
(2) Selectboard members and the Planning Commission may meet in the near future to review and discuss what the PC has on their plate for items to accomplish; Town Plan update, Zoning Bylaw update, deal with the Interim Wireless Telecommunication Bylaw, and possible Sub-Division Regulations.
6. C. OTHER NEW BUSINESS
(1) Selectboard members have been asked to complete a Police Services survey for Windham Regional Commission.
(2) D. DeWalt and P. Halloran will meet to discuss and write up a draft of proposed Traffic Calming Committee goals.
(3) New Board members were brought up to date regarding the background of Bridge #14 by the South Newfane Store. Another discussion and decision will need to be made by the Selectboard soon, so that the state can move forward with the chosen design for replacement of the bridge.
(4) Motion was made by G. Katz and seconded by P. Halloran to have the Chairman Hendrik W. Van Loon sign the agreements between the town of Newfane and Rescue Inc. for services from Rescue Inc. from February 1st, 2005 through June 30th, 2005 and for July 1st, 2005 through June 30th, 2006. Unanimous.
(5) There is a bill in the legislature regarding Aancient@ roads. These are roads that are no longer on the official town highway maps, but may not have been properly discontinued.
7. ADMINISTRATIVE ASSISTANT'S REPORT - (See attached report)
The items on the report were reviewed by the Board. None of the items required any action by the Selectboard.
8. MINUTES - No minutes were available for the Selectboard to review and approve. (See AA report Item #3)
10. PAY ORDERS
Motion was made by G. Katz and seconded by D. DeWalt to approve the Newfane Payroll and Accounts Payable Warrants for the following amounts:

03/09/05 Payroll $ 4,112.46
03/16/05 Payroll $ 4,623.56
03/10/05 Acct.'s Payable #18A $ 26,730.90
03/18/05 Acct.'s Payable #18 $ 117,117.69 Unanimous.

IRS Electronic Federal Payroll Tax Payments

03/09/05 $ 1,988.65
03/16/05 $ 1,441.38

11. EXECUTIVE SESSION - IF NEEDED
No matters came before the Selectboard that required the need of an Executive Session.
12. ADJOURNMENT
Motion was made by P. Halloran and seconded by D. DeWalt to adjourn the Regular Meeting of the Board and convene as the Local Board of Liquor Control Commissioners at 10:55 p.m. Unanimous.
13. LOCAL BOARD OF LIQUOR CONTROL COMMISSIONERS
Motion was made by D. DeWalt and seconded by P. Halloran to approve the following the First Class and Second Class Liquor Licenses as presented:

FIRST CLASS LICENSE ENFORCEMENT SEMINAR

Pfander Hospitality Corporation 01/09/2004
DBA - Four Columns Inn
Joed, Incorporated 08/05/2003
DBA - Rick's Tavern, Inc.
Newfane Inn, Inc. 01/11/2004
DBA - Old Newfane Inn
Riverbend Restaurant, Inc. 01/11/2004
DBA - The Riverbend Bar & Grill

SECOND CLASS LICENSE

James R. Borta 05/08/2003
DBA - Newfane Market
Paul C. Dutton 04/07/2004
DBA - Dutton Farm Stand
South Newfane General Store & Deli, Inc. 03/09/2005
DBA - South Newfane General Store & Deli
RGOLD, Inc. 02/04/2002
DBA - Williamsville General Store Unanimous

Motion was made by P. Halloran and seconded by D. DeWalt to adjourn the meeting of the Local Board of Liquor Control Commissioners. Unanimous.

Doris A. Knechtel
Administrative Assistant
Newfane Board of Selectmen

Posted: Town Clerk's Office, Newfane Store, Williamsville General Store, and South Newfane General Store & Deli.
www.newfanevt.com


ROAD COMMISSIONER'S REPORT - 03/17/05

1. Mud Season
So far, we have no major problems related to thawing and mud. On Wednesday, Kurt and I checked Adams Hill Road, Stratton Hill Road, Timson Hill Road, Newfane Hill Road, and Wiswall Hill Road. There are some potholes and washboarding on some roads. These can be fixed as soon as most of the moisture is gone.

There are also frost heaves on many of the paved surfaces in Town, including West Street in Newfane Village. Kurt and the crew will post these. Most should dissipate as the frost leaves, but we'll keep an eye on them to see if corrective action is necessary.
2. Bio-Diesel
Kurt has checked with Al Franklin in Brattleboro about bio-diesel fuel. Such fuel is available in Brattleboro. The issues that need to be checked are performance, reliability and cost-effectiveness. Dan has mentioned that the Keene City Manager would be willing to talk to us about Keene's experience with bio-diesel. I think we should invite him to one of our upcoming meetings.
3. Sand and Salt Shed Options
Kurt is continuing to look at the tent and frame salt and sand shed options. One of the FarmTek models, 38W X 18H X 72L is around $5,700 plus the cost of an end-framing kit. Tent and frame would be a much less costly option than traditional construction. We may want to ask Kurt to bring us some specific options and costs to consider even though the State hasn't firmly imposed the mandate yet.
4. Other Items
Kurt and I checked Adams Hill Road for an damage related to the logging operation up there. The road surface looks fine. The logger is moving his logs out early in the day when the road surface is still frozen.

The last renter at Williamsville Hall left scratches on the newly finished floor. We need to consider whether we want a policy related to renter responsibility for damage in the facility.

Gary Katz, Road Commissioner


NEWFANE ROAD FOREMAN'S REPORT - 03/17/05

1. Bio-Diesel - Research needs to be done on this. The two people I have talked to who are currently using bio-diesel are both having filter problems. I feel that right now with the fire department sharing our fuel this could be a problem.
2. New Hampshire's Liquid Salt - The application that the salt is being used for is totally different than ours, being that it is only used on blacktop in Keene.
3. Sand - I have ordered 250 more yards to carry us through until Spring.
4. Tandem Truck Specs - The specs for the new truck are all ready and I think we should order it soon, because of the waiting period of 4 - 5 months.
5. Truck Repairs - 4900-light work, coolant air fan, sander bracket air pressure sending unit.
Mack - turbo pipe, exhaust pipe. Wing tower pin holes redone, push poles made for the wing and clutch adjusted the hardway.
6. Dumpster - Mr. Reed would like us to get a 22 yard dumpster, because we are generating more rubbish then ever for a price of $75 - $80 dollars/month.
7. Sand Shed Cover - I have printed out some shelters from FramTek.com. If anyone would like to see one, Alpine Meadows has three and I have one that is about 12 years old at tour campground. I feel that this route would be the cheapest and fastest way for the town to comply with regulations.


To: Newfane Selectboard MEMORANDUM
From: Doris A. Knechtel
Subject: Administrative Assistant's Report
Date: March 17, 2005

1. John Spicer will be coming in to discuss a mini grant of $500 for the purchase and planting of one tree.

2. I do not have any minutes completed. Too many interruptions happening. Piet and Priscilla came in to help last week-end to start on the cleaning up and rearranging of "stuff" in my office. Haven't had much of a chance since then to continue with the project.

3. The balcony floor at the Williamsville Hall has been painted with textured paint by Norman Holden. He will be putting the benches back up in the balcony on Friday.

4. I spoke with John Mudgett, CPA, regarding the matter of having an audit done when there is a change in the Delinquent Tax Collector. He did not feel that it was something that would require his services. The reports could be generated from the time of the FY 2004 audit until February 28th-March 1st as to what was due and what has been paid. The Board can have someone review and audit the information to assure its accuracy. P. van Loon suggested having elected auditor or auditors from another town look at the reports. I believe that the new Delinquent Tax Collector has been given the information as of March 1st, 2005.


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