REGULAR MEETING OF THE BOARD OF SELECTMEN
FEBRUARY 7th, 2002

PRESENT:
Selectmen: Mike Rohan, Fred Bacon, Lynn Bedell and Richard Marek.
Absent: Jesse Anderson
Also Present: Kenneth Schatra, Robert Goldenhill, Joe Mandell, James O. Gray, Newfane Road Foreman and Doris A. Knechtel, Administrative Assistant.

13. LOCAL BOARD OF LIQUOR CONTROL COMMISSIONERS
Motion was made by R. Marek and seconded by F. Bacon to meet as the Local Board of Liquor Control Commissioners to review at 7:04 p.m. a new second class liquor license. Unanimous.

Robert Goldenhill and Kenneth Schatra were present to discuss their application for a second class liquor license for the Williamsville General Store. Board members asked several questions regarding the proposed operation. They expect to reopen in early March. Motion was made by L. Bedell and seconded by F. Bacon to approve the second class liquor license application submitted by Rgold, Inc., DBA, Williamsville General Store. Unanimous.

Motion was made by R. Marek and seconded by F. Bacon to adjourn as the Local Board of Liquor Control Commissioners and to convene as the Newfane Board of Selectmen. Unanimous.

1. CALL TO ORDER
The regular meeting was called to order by Chairman Mike Rohan at 7:15 p.m.

2. SCHEDULED MEMBERS OF THE PUBLIC
A. ROAD NAME HEARING - WHEELER HILL ROAD/PARISH HILL ROAD (TH#26) & OTHERS
Joe Mandell was present to discuss reasons for the changing of the name of Wheeler Hill Road (TH#26) to Parish Hill Road (TH#26) as stated on a petition signed by 64 residents of Newfane. The petition was requested by the Board before a hearing for the road name change would be held.

M. Rohan reviewed the original policy of the Board regarding the process of naming the roads, both town and private for E-911 purposes. There were a number of hearings held where objections and changes could have been made. The policy of the Board was to not change a road name unless there was a safety reason to make the change. The name Wheeler Hill Road has been used since the original hearing in September of 1997. The name appears on all map and atlas information.

J. Mandell originally came to the Board with a request to change the name to Gray's Hill Road but that request was withdrawn as the Gray family objected. He then submitted a petition signed by 5% of the registered voters to have this hearing to consider changing the name to Parish Hill road. He indicated that ideally, TH #26 should have just one name, and not two names. The deeds for the properties on the road indicate the road name as Parish Road. Motion was made by L. Bedell and seconded by R. Marek to change the name of Wheeler Hill Road to Parish Hill Road and to notify all of the necessary emergency services.

In favor: F. Bacon, L. Bedell and R. Marek.
Opposed: M. Rohan. Motion passes.
Two other roads, one private and one town legal trail also should be named. One, Oregon Falls Road off of Baker Brook Road (TH#19) is on the town's E-911 atlas but has never been officially named. There are four places on the road with 911 location numbers. The other road, a town legal trail, has three dwellings on it and should be named. The suggested name is Silver Mine Trail. Motion was made by R. Marek and seconded by F. Bacon to name private road Oregon Fall Road off of Baker Brook Road (TH#19) and to name town trail off of Baker Brook Road (TH#19) as Silver Mine Trail. Unanimous. A legal notice will be advertised regarding the naming of the above roads, and the property owners and emergency services will be notified.

B. CELL TOWER ORDINANCE
The requested information regarding the review of the proposed ordinance has not been received back fro the Vermont League of Cities and Towns. It is hoped that the information will be available for the meeting of February 21st.

3. UNSCHEDULED MEMBERS OF THE PUBLIC
No other members of the public were present to bring matters to the Board.

7. ADMINISTRATIVE ASSISTANT'S REPORT (see attached report)
A. Item #1 - Motion was made by M. Rohan and seconded by F. Bacon to authorize a check to be written for the bulk rate postage for the mailing of the town reports. Unanimous.

B. Item #2 - R. Marek questioned what may happen if the amount due to the Windham County Humane Society if the alleged owner of the animals, Patricia O'Dell, does not pay for the housing and other services provided by the WCHS. Suggestions were made but no conclusions were reached at this time.

C. Item #4 - The Board is interested in the Single-User basic package through SoVer.net for Internet access. The cost is $20.00 monthly. L. Bedell indicated that SoVer.net should be asked about the "not for profit" cost at $16.00 for the town.

4. ROAD BUSINESS
4. A. ROAD COMMISSIONER'S REPORT
The Road Commissioner was absent from the meeting. No report was submitted.

4. B. ROAD FOREMAN'S REPORT - (See attached report)
No items reported required any action by the Board.

4. C. EXCESS WEIGHT PERMITS
No Excess Weight Permits were submitted that would require any action by the Board.

4. D. ACCESS/RIGHT OF WAY PERMITS
No Access/Right of Way Permits were submitted that required action by the Board.

5. B. OTHER OLD BUSINESS
(1) F. Bacon received an E-mail from Nancy Riege regarding items associated with the Williamsville Hall.

a. According to the Williamsville Hall Use Policy, the renters are to turn down the heat to 45% and J. Gray double checks it later.

b. According to Tim Jeffers the 40-gallon water heater has been installed at the Williamsville Hall.

c. Art Campbell will be contacted about installing a light switch at the top of the stairs in the front. There is a switch at the bottom of the stairs.

d. The Williamsville Hall Committee would like to install molding near the top part of the walls in the mid-floor dining area to suspend hooks for hanging of pictures and other items to help sound proof the room. They should try to find someone to get this done.

e. W. Phelps had been given permission to redo the Williamsville Grange sign in the front of the building. The sign has historic value as it is and should not be redone, according to Will Parmelee and Paula Sagerman. A new replica of the old sign, to be done by W. Parmelee, would cost about $200. Motion was made by L. Bedell and seconded by R. Marek to have the picture molding and the new sign be taken care of through the Williamsville Hall Committee, with the understanding that they touch base with DAK first before going ahead so that the Board will know. Unanimous. f. The gutter over the front steps at the Williamsville Hall needs to be repaired or replaced. This work can be done at the time that the steps and sidewalk are replaced.

(2) F. Bacon has received a list of individuals who are certified to bid on the nomination of Williamsville, South Newfane and Brookside to the National Historic Register. The list was received from P. Sagerman who indicated she can supply more names if desired. A request for bids needs to be prepared. A grant was received in the amount o $7,500 from the Department of Housing and Community Affairs.

(3) F. Bacon received an E-mail from Bahman Mahdavi regarding additional information that would be helpful to have on Newfane web site. An updated disc of minutes and notices will be prepared for B. Mahdavi. When the AA has E-mail, the information will be e.mailed directly to the Newfane site. (See Item #4 of AA Report.)

6. NEW BUSINESS
A. INFORMATION FOR TOWN MEETING
The Board was given a packet of information for the articles for Town Meeting. The information will be reviewed and discussed at the meeting of February 21st.

B. OTHER NEW BUSINESS
(1) R. Marek spoke of problems on South Wardsboro Road (TH#1) regarding the logging truck traffic and the safety issues involved. R. Marek will contact Sargent Wilson of the Windham County Sheriff's Department on this matter and will also ask about the schedule of the reports for the department to be received.

(2) L. Bedell expressed her concern regarding the representative redistricting proposed plan which has Newfane with Dover, Stratton and Wardsboro, instead of the current district of Newfane, Brookline, Townshend and Marlboro. Other Board members agreed that the plan is unworkable and does not meet the Redistricting Standards and Guidelines. The current district satisfies all of the criteria. Motion was made by L. Bedell and seconded by R. Marek to write a letter to express the Board's opposition to the new proposed district, and request that the current Windham-3 district remain in effect. Unanimous. The letter will be signed by the Chairman M. Rohan and faxed and sent to the appropriate representatives.

(3) The Board signed the wage increase sheet for FY Year 2003 for the highway employees and the Administrative Assistant as agreed to during the budget process.

8. MINUTES
Motion was made by M. Rohan and seconded by F. Bacon to approve the minutes of the regular meeting of 01/17/02 and the minutes of the special meeting of 01/24/02, with a few minor spelling corrections. Unanimous.

9. PAY ORDERS
Motion was made by M. Rohan and seconded by R. Marek to approve the Newfane Payroll and Accounts Payable Warrants for the following amounts:
01/19/02 Payroll $ 3,288.80
01/26/02 Payroll $ 3,289.79
02/02/02 Payroll $ 3,734.52
02/01/02 Payroll $ 2,129.14
02/08/02 Acct's Payable #18 $ 344,170.88
Unanimous.

IRS Electronic Federal Payroll Tax Payments
01/23/02 $ 1,201.89
01/30/02 $ 1,102.65
02/06/02 $ 1,106.60

10. CORRESPONDENCE
A. A letter has been received from Arthur Bailey concerning speed limits on Dover Road between Jenness Drive and Rutha Drive to be 35 mph. Also on Dover Road through Williamsville a speed limit of 30 mph, instead of 25 mph. He also suggests that the next time there is a detour over Baker Brook Road when the covered bridge is being repaired, that there be a traffic light on the very narrow portion of the road near Williamsville.

B. The Annual Report of 2000 have been received from Early Education Services, which is administered by the Brattleboro Town School District. The town gives them a yearly appropriation amount of $2,700.

11. EXECUTIVE SESSION
No matters pertaining to Executive Session topics came before the Selectboard for discussion.

12. ADJOURNMENT
Motion was made by R. Marek and seconded by F. Bacon to adjourn the Regular Meeting of the Board at 8:40 p.m. Unanimous.

Doris A. Knechtel
Administrative Assistant
Newfane Board of Selectmen

Posted:
Newfane Town Office, Newfane Store, Lessing's Family General Store and South Newfane General Store & Deli. www.newfanevt.com

ROAD FOREMAN'S REPORT 02/07/02
TOWN OF NEWFANE HIGHWAY

1. Small winter storms and a major wind storm on 02/01/02 have kept the road crew busy plowing, salting, sanding and cutting up fallen trees that fall in roads. Electric power was off in many places.

2. The Housatonic 9' one-way reversible plow was delivered by VT Municipal Truck Equipment & Supply on February 4, 2002. Courtney Nau's plow has been returned.

3. Seal belt signs were put up on School Street on January 18, 2002. The signs were provided by the Windham County Sheriff's Department.

4. Equipment: A. All equipment is operational at this time.

5. Eighteen wheel log trucks have been using South Wardsboro Road (TH#1) this winter. Some trucks from Canada will not pull over even during inclement weather. When roads softened, mud season posters will have to be put up. Rutting of roads occurred during the January thaw.

6. Members of the Road Crew have been ill to date.
Respectfully submitted,
James O. Gray
Road Foreman

To: Newfane Board of Selectmen
Memorandum From: Doris A. Knechtel
Subject: Administrative Assistant's Report
Date: February 7, 2002

1. The Town Report was brought to the printers on Wednesday, January 30th and should be ready to be back on February 12th or 13th and sent by the 14th or 15th. The Board will need to authorize payment of the bulk rate postage and sign the pay order at the meeting of the 21st. The report has to be in the hands of the voters 10 days before Town Meeting, which is February 22nd. The only report that was not received for the Town Report was from the Windham County Sheriff's Department, after several tries.

2. The letter to Patricia O'Dell was sent certified on January 31st. The return receipt was received back here on 02/04/02. Deputy Henry Farnum has heard from her New York attorney.

3. According to Tim Jeffers, the 40-gallon hot water heater has been installed at the Williamsville Hall.

4. Sover.net is sending information. My understanding is that the Board wants the service, for $20.00 per month, one e-mail address. I hope to on-line by February 15th depending on when Wayne Wells can be here.

5. Road Name Hearing - There are two private roads that need to be named for 911 purposes. One - Oregon Falls Road is on the E-911 atlas and has three dwellings. The other one, Silver Mine Trail, has three houses, one of which has a Baker Brook extension number. As far as Parish Hill Road/Wheeler Hill Road, J. Gray feels that it should remain as it is currently been named for 3 to 4 years.

Please send all comments, suggestions and questions to info@newfanevt.com