Any and all corrections to the following
minutes will be made at the 02/17/05 Board of Selectmen's meeting and
are considered unapproved until then. Corrections will be noted in the
minutes of that meeting.
MINUTES - REGULAR MEETING - BOARD OF SELECTMEN
FEBRUARY 3rd, 2005
NEWFANE TOWN OFFICE
Selectmen: Piet van Loon, Carleton Chaffee, Gary Katz and Chris Williams.
Absent: Priscilla Cotton
Also Present: David Clarkson, Marc Gray of the Culhane Estate, John Spicer,
Ed Druke, and Doris Knechtel as Administrative Assistant.
1. CALL TO ORDER
The regular meeting was called to order by Chairman P. van Loon at 6:31
2. ROAD BUSINESS
A. ROAD COMMISSIONER'S REPORT - (See attached report)
G. Katz reviewed the contents of his Road Commissioner's report. None
of the items required any action by the Selectboard.
2. B. ROAD FOREMAN'S REPORT - (No report submitted)
The Road Foreman was unable to attend the meeting. No major items to be
covered with the Board.
2. C. EXCESS WEIGHT PERMITS
There was discussion on two logging operations that need to be looked
into regarding excess weight limit permits: The logging operation on Newfane
Hill Road (TH#20) being done by Wright Construction and the one further
up on Newfane Hill Road (TH#20) on the Palmer property. It was suggested
that these two logging operations was well as other excess weight permit
holders be sent renewal applications for submission as the current permits
expire on March 31st.
2. D. ACCESS/RIGHT OF WAY PERMITS - No action taken.
2. E. LOOP ROAD (TH#76) - DRAINAGE
A note was received from Larry Armirault about the possibility of having
the town clean some inadequate drainage on Loop Road (TH#76) in Rolling
Meadows. Chairman P. van Loon will write a letter to Mr. Armirault regarding
the responsibility of the town and the responsibility of the Rolling Meadows
as it has to do with drainage and road maintenance.
2. F. OTHER ROAD BUSINESS
(1) P. van Loon spoke with Hank Lambert of Vermont Local Roads regarding
the reflective strips to be installed in the sign post channels of stop
signs and 25 mph and 35 mph speed limit signs. Mr. Lambert suggests red
for stop signs and possibly yellow for 25 mph zones. He does not recommend
any wording be used as it confuses people when trying to read it, especially
vertically. P. van Loon will order the amount needed to be bolted on.
The cost is expected to be $500 for the number needed. (See AA report
5. OLD BUSINESS
A. NEWFANE TRAFFIC ORDINANCE
The current stop sign information is to be added to the Traffic Ordinance
as well as some other changes that have been previously discussed. It
was also suggested that the speed limit be changed on Dover Road (TH#2)
in the easterly direction from the covered bridge. More specifics as to
the measurement will be obtained and inserted into the ordinance before
the Board acts on it. A survey of the speed has previously been done by
4. UNSCHEDULED MEMBERS OF THE PUBLIC
A. David Clarkson spoke of the meeting held by the Planning Commission
recently in which Sue Fillion of WRC spoke of the changes to Chapter 117
and how it will effect the towns. Several members of the new Development
Review Board, which begins on March 1st and the Zoning Administrator also
attended. The DRB will have more responsibility that the ZBA, which it
replaces. At that meeting, the Planning Commission proposed that their
membership be increased from 5 to 7, and the Selectboard has received
a memo to that affect. The Selectboard would like to invite the PC or
a representative to the PC thinking on the matter. P. van Loon reminded
that BOS that they are ex-officio members of the Planning Commission.
3. SCHEDULED MEMBERS OF THE PUBLIC
A. CULHANE CORNER - UPDATE ON NEW DESIGN SELECTION
The Selectboard received a letter from Brud Sanderson of Stevens &
Associates comparing the steel sheet pile approach to replacing the Culhane
Corner wall with the soldier pile wall with wood lagging. The cost for
the latter is to be an estimated savings of $28,500. Before making a decision,
the Board invited the property owners involved to review the new proposal.
There would not need to be as much excavation with the soldier pile wall
approach. Marc Gray, representing the Culhane estate agreed with the new
choice. C. Ross called G. Katz and asked about the possibility of planting
something that would grow over the wall such as ivy. Motion was made by
C. Chaffee and seconded by C. Williams to ask Stevens & Associates
to prepare Request for Proposals for the Soldier Pile Wall with Pressure
Treated Timber Lagging approach for the Phase I replacement of the Culhane
Corner retaining wall. Unanimous. The town does have the funds for the
engineering and a portion of the cost to replace the current wall from
a state grant. When the town finds out the actual cost, the Board will
determine where the additional funds will come from. Phase II of the project
relates to the first 75' of the stone wall which consists of the reconstruction
of the existing stone wall using stones salvaged from existing walls.
4. UNSCHEDULED MEMBERS OF THE PUBLIC - (cont.)
B. E. Druke brought up a few instances he reported to the Windham County
Sheriff's Department and the lack of follow-up response from the department.
Others present also remarked about various incidents where there was also
a lack of response or follow-up from the WCSD.
Piet van Loon mentioned that, on a related note, Windham Regional Commission
will be putting together a Cross Town Talk about law enforcement in March
5. OLD BUSINESS
A. NEWFANE TRAFFIC ORDINANCE - (cont.)
G. Katz mentioned at one of the recent workshops that he attended the
idea of borrowing a radar guns from law enforcement and having citizens
record the speed and registration numbers of speeders with the WCSD following
up with a letter to the offender.
5. B. PERSONNEL POLICY
Board members were asked to review and comment with suggestions on the
Mendon Personnel Policy. It seems to be straight forward and covers what
is needed for Newfane.
6. B. SCHEDULE MEETINGS WITH BOARDS, TOWNS AND AGENCIES
Johanna Gardner would like to have the Newfane School Board, the Selectboard
and Rep. Richard Marek meet on a Monday evening within the next couple
of weeks. Board members are agreeable. D. Knechtel will contact J. Gardner
and R. Marek to determine a date and time for the meeting. DAK will warn
the special meeting. (See AA report - Item #4)
6. C. TOWN REPORT
The Selectboard will be given the specific information for the Town Meeting
that pertains to the articles that the Selectboard will speak to relating
to the budget and capital plan for the meeting of February 17th. The Board
expects that the articles for the National Guard (Article 7 ), Rescue
Inc. (Articles 10 & 11) and Grace Cottage (Article 15) may take up
a lot of discussion at the meeting. The articles just mentioned will be
spoken to by the people or organizations requesting the articles.
6 A. APPOINTMENTS
(1) LELAND & GRAY NEWFANE REPRESENTATIVE - No action.
7. ADMINISTRATIVE ASSISTANT'S REPORT - (See attached
The items on the report were reviewed by the Board. None of the items
required any action by the Selectboard.
8. MINUTES - No minutes were available for the Selectboard to review and
approve. (See AA report Item #3)
A. Yearly, the Selectboard must complete the Certificate of Highway Mileage
for the town. No changes have been made to the highway mileage within
the last year. Motion was made by G. Katz and seconded by C. Chaffee to
have the Selectboard sign the Certificate of Highway Mileage for the year
ending February 10, 2005 having 16.90 miles of Class 2, 47.05 miles of
Class 3, 5.662 of State Highway and 0.660 Class 4, for a total of 69.612
miles, excluding the Class 4 amount. Unanimous.
B. An agreement between Windham Regional Commission and the Town of Newfane
for WRC to provide Newfane with the clerical production and professional
planning support to update the Newfane Town Plan has been received. The
agreement covers the period from 02/01/05 to 04/30/05 for the amount of
$1,750. Motion was made by G. Katz and seconded by C. Chaffee to have
Chairman Hendrik W. APiet@ van Loon sign the agreement on behalf of the
Newfane Selectboard. Unanimous. The funds for this agreement are to come
from the PC Planning CD.
C. A copy of a letter sent to the Brattleboro Area Community Land Trust
on behalf of the Newfane-Dummerston Housing Rehabilitation Committee from
Jack Manix, N/D Rehab. Com., Chair. The letter supports the proposed regional
rehab oversight program.
D. Notification has been received from District #2 Environmental Commission
regarding a minor application for Kenneth and Gianna Robinson, d.b.a.
Kengia Enterprises for the construction and operation of a 2,400 square
foot building for fabrication of window screens, sun screens and doors
as well as retail sales of window and door products. No hearing will be
held unless, on of before February 14, 2005, a party notifies the Commission
of an issue requiring the presentation of evidence at a hearing.
E. A memorandum of decision has been received from the District #2 Environmental
Commission for Eagle River Mining, Inc. Special emphasis was placed on
conforming to the Town and regional plans with regards to rehabilitation.
10. PAY ORDERS
Motion was made by G. Katz and seconded by C. Williams to approve the
Newfane Payroll and Accounts Payable Warrants for the following amounts:
01/26/05 Payroll $ 3,695.70
02/02/05 Payroll $ 4,164.40
02/04/05 Payroll $ 2,295.63
02/04/05 Acct.'s Payable #15 $ 327,977.24 Unanimous.
IRS Electronic Federal Payroll Tax Payments
01/26/05 $ 1,360.37
02/02/05 $ 1,250.86
11. EXECUTIVE SESSION - IF NEEDED
No matters came before the Selectboard that required the need of an Executive
Motion was made by G. Katz and seconded by C. Williams to adjourn the
Regular Meeting of the Board at 8:47 p.m. Unanimous.
Doris A. Knechtel
Newfane Board of Selectmen
Posted: Town Clerk's Office, Newfane Store, Williamsville General Store,
and South Newfane General Store & Deli.
ROAD COMMISSIONER'S REPORT - 02/03/05
1. No major road issues this time.
2. The winter has been generally kind to us so far. The main point to
note is that we have been using lots of sand, given the thawing and re-freezing
3. The crew has been focusing on getting and keeping the equipment ready
so we'll be prepared to deal with future storms.
4. Kurt won't be able to make the Selectboard meeting on Thursday. He
had no major items to cover with the Board.
Gary Katz, Road Commissioner
To: Newfane Selectboard MEMORANDUM
From: Doris A. Knechtel
Subject: Administrative Assistant's Report
Date: February 3, 2005
1. The Town Report finally made it to the printers this afternoon after
much delay. I am hoping that it will be back from the printers by the
15th or 16th of February. It is to be in the hands of the voters 10 days
before the March 1st meeting and will need to be mailed by February 18th.
I may need some assistance with the labeling, taping and inserts from
the Conservation Commission.
2. I did have to purchase a new printer for about $200.00 from Staples.
It was getting so that I have to had feed the paper and it was not giving
a clean copy, which I needed for the Town Report.
3. I do not have any of the minutes done as listed on the Agenda for
4. Johanna Gardner called about having a special meeting between the
Elementary School Board, the Selectboard and Rep. Richard Marek on a Monday
evening within the next couple of weeks.
5. Hank Lambert of Vermont Local Roads called about the reflector strips
in sign post channels. There are different colors available. He would
suggest red for stop signs and possibly yellow for 25 mph zones. He does
not recommend any wording be used as it confuses people when trying to
read it, especially vertically. That is why more symbols are being use
on signs rather than wording.