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NEWFANE SELECTBOARD MINUTES OCTOBER 15, 2009 NEWFANE TOWN OFFICE PRESENT: Selectboard: Gary Katz, Jeff Gouger, Todd Lawley, Christopher Williams, Dennis Wiswall Also Present: Richard Hickey, Gunther Garbe, David Cotton, Richard Dudman, Gini Grabowski, Adele Graham, Bea MacFarland, Paul Gasor, Hope Prockop, Teri Brooks 1. CALL TO ORDER Gary Katz, Chair, called the meeting to order at 6:33 p.m. 2. EXECUTIVE SESSIONA motion was made by Jeff Gouger to enter Executive Session at 6:36 p.m. The motion was seconded by Dennis Wiswall. The motion carried unanimously. The board came out of Executive Session at 7:11 p.m. A motion was made by Jeff Gouger to relieve David Cotton as appointed representative in the Van Gelder Appeal due to a Conflict of Interest, and to appoint Richard Dudman as his replacement. The motion was seconded by Todd Lawley. The motion carried unanimously. 3. MINUTES A motion was made by Todd Lawley and seconded by Dennis Wiswall to approve the minutes of October 1, 2009 as presented. The motion carried unanimously. 4. ROAD BUSINESS Road Foreman/Road Commissioner’s Report: See attached report. Excess Weight Permits:Cianbro Corporation: A motion was made by Todd Lawley to approve the permit at 69,000 pounds. The motion was seconded by Jeff Gouger. The motion carried unanimously. Savage Trucking: Applied for a variance on current Excess Weight Permit: The board’s inclination was to keep it at 69,000 pounds. A motion was made by Todd Lawley to deny the variance due to the Beetlestone Bridge being deficient at this time. The motion was seconded by Dennis Wiswall. The motion carried unanimously. Access Permit:Permit received from Adele Graham for work in the right-of-way on Cross Street in Newfane. The board noted that the granite posts have been removed. The remaining concern is of the edge of the granite curbing catching the plows. Todd noted that it’s lower than the road, creating a new drainage issue. In the past, Adele has noted water going into the cellar, and this may make the problem worse. He noted that the town should not be held liable for any drainage issues, should the application be approved. While the board pondered the application, Gary read into the record two pieces of correspondence related to the application.See attached. A motion was made by Todd Lawley to approve the application with the conditions that 1) the town is not responsible for any drainage issues and 2) any damage done to the plows or other cars will be the responsibility of Ms. Graham. The motion was seconded by Jeff Gouger. The motion carried unanimously. Winter Sand Bids:Gary Katz opened the three bids and read them into the record as follows: Zaluzny: $11.17/CY - Delivered
Cersosimo: 11.00/CY Delivered/ $7.50/CY – Picked up.
Lane Construction: 12.97/CY Delivered/ 9.75/- Picked up. Discussion: Christopher Williams noted that the River Road, West Chesterfield pit isn’t very good, but the pit in Vernon has good sand. Todd will talk to Cersosimo to guarantee that the sand comes from the Evans pit. Gary asked if Cersosimo offers a guarantee, whether the board was prepared to make a contingent motion, awarding the contract at Todd’s discretion. Dennis Wiswall made the motion. Christopher Williams seconded the motion. The motion carried unanimously. 5. SCHEDULED MEMBERS OF THE PUBLIC The Scheduled Member of the Public was not present for discussion. 6. UNSCHEDULED MEMBERS OF THE PUBLIC Terry Brooks and Hope Prockop, residents of Upper River Road were present to discuss the status of the Upper River Road closure idea. The board outlined some of the ideas that have surfaced so far. The board hopes to keep working on this over the winter for further action in the future. Discussion ensued. To structure this, should a meeting be set up to discuss this, noting that it should be done before budget season to make sure it’s in the budget for next season. The board agreed to place the item on the agenda for the first meeting in November, and to come back with ideas. Shannon will call State police residents concerned about speed on Upper River Road. 7. NEW BUSINESS Heating Oil Bids: Allen Brothers: #2 Heating Oil: $2.599/gallon fixed, or .25 over cost Diesel: .20 over cost per gallon Gasoline: .20 over cost, per gallon Cota & Cota: #2 Heating Oil: $2.09 - dependent on what market is Diesel: $2.48 – dependent on what market is Gasoline: $2.4180 – dependent on what market is Barrows & Fisher: #2 Heating Oil: $ 2.189 - prepaid Diesel: .17 over cost hauled in rack price. Gasoline: .17 over cost A motion was made by Christopher Williams to accept the bid from Barrows and Fisher Oil. The motion was seconded by Todd Lawley. The motion carried unanimously. Shannon will confirm the cost of the service contract and what it includes. Electricity Bids: Received bid from Cleveland Electric.A motion was made by Dennis Wiswall to accept the $9,900 plus 3 outlets for the air conditioning. The motion was seconded by Todd Lawley. The motion carried unanimously. 8. OLD BUSINESS Engine Brake Special Town Meeting Planning Discussion: Gary shared the fact sheet that he and Dennis had come up with. Discussion ensued about what the next steps are after the vote at the town meeting. Christopher Williams noted that the voting booths are still laying in the dirt in the cellar at the Williamsville Hall. One was brought up from the cellar, but two are still laying in the dirt. Discussion ensued. The board asked Shannon to email Steve Levine and ask him to please make sure that the voting booths are brought upstairs and placed near the elevators where they have been stored in the past. 9. CORRESPONDENCE: Letter received from Windham Regional Commission regarding prioritizing bridge projects. The board listed the South Newfane Bridge, the Arch Bridge and the Pat Grey Bridge for the priority list. Motion as such made by Todd Lawley. The motion was seconded by Jeff Gouger. The motion carried unanimously. Letter received from Gloria Cristelli, Town Clerk regarding children playing next to the Town Office building while waiting for the school bus in the morning, and the concern about the possibility of a piece of slate sliding off. The board discussed the issue and took no action. The board asked Shannon to follow up with Gloria. Copy of memo received from Richard Dudman to Michael Sutton re: follow up on Junk Ordinance Violation. No action was taken. Letter from Scott Dorman received regarding the actions of the Highway Crew. The board discussed the issue, and found there to be no action needed. The board asked Shannon to write a letter to Mr. Dorman notifying him of the outcome. 10. PAY ORDERS A motion was made by Jeff Gouger and seconded by Dennis Wiswall to approve the pay orders as follows: Pay Orders: 10/16/09 - $43,025.50 Pay Roll: 10/05/09 - $ 45.00 10/07/09 - $ 3,566.73 10/14/09 - $ 3,607.06 EFTPS: 10/14/09 - $ 1,038.26 10/21/09 - $ 1,051.80 The motion passed with four in favor, and Todd Lawley abstaining as to payroll. 11. ADJOURNMENT A motion was made by Todd Lawley and seconded by Dennis Wiswall to adjourn the meeting at p.m. The motion carried unanimously. Respectfully Submitted,Shannon Meckle Posted: Town Clerk's Office, Newfane Store, W.W. Building Supply, Williamsville Hall, S. Newfane/Williamsville Post Office and the South Newfane General Store & Deli. www.newfanevt.com (after approval)
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