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NEWFANE SELECTBOARD MEETING MINUTES JUNE 16, 2011 Board Members Present: Todd Lawley, Christopher Williams, Dennis Wiswall, Jon Mack, Gloria Cristelli Others Present: Kraig LaPorte, Vermont State Police; Brian Siano, Lane Construction; Ron Herzig, Lane Construction; Andrew Elms, Lane Construction; Fred Cheney, Lane Construction; Gunther Garbe; Kelsang Jamkar; Janice Onyon; Michael Greco, Bootsy’s Grille; Keith Clark, Windham County Sheriff; Shannon Meckle, Administrative Assistant The meeting was called to order at 6:30 p.m. by Dennis Wiswall, Chair. MINUTES: The minutes of June 2, 2011 were reviewed. A motion was made by Gloria Cristelli and seconded by Christopher Williams to approve the minutes. Discussion: Gloria noted that she’d also given copies of the unlicensed dogs to the board and a small discussion had been held. The motion carried unanimously. The minutes of June 8, 2011 were reviewed. A motion was made by Todd Lawley to approve the minutes. The motion was seconded by Christopher Williams. Discussion: Dennis explained to the board that the purpose of the meeting was to hire bond counsel for the bond vote that will take place. The motion carried with three in favor and Gloria Cristelli and Jon Mack abstaining, as they were not present. ROAD BUSINESS: Paving Bids – Revisiting: Discussion ensued regarding the error Lane Construction had made in measuring Dover Road. The error resulted in a discrepancy in the total bid price. The board showed their discomfort with the situation, noting that the total price is a $30,000 jump in price. It was explained that the measuring wheel had skipped and it was measured wrong.
Discussion ensued. Lane noted that the price-per-ton has not changed, being $80.24. Lane’s price per ton is lower than Springfield Paving’s. Todd felt that a letter would be appropriate to the company.
Todd made a motion to accept Lane’s revised quote at 80.24 per ton, in place, for a total of $99,237.00. The motion was seconded by Jon Mack. Discussion: It was noted that the total price includes the parking lot and Dover Road, but not Brook Street. The Park & Ride Grant was discussed. Should funding come through, than Brook Street could possibly happen. Gunther asked whether the first proposal showed the tonnage. He noted that a good faith discount would be good practice. Todd asked when they’d be paving. The motion carried unanimously. Todd Lawley made a motion to write a letter to the company stating their dissatisfaction with how the process went, to be signed by Dennis. The motion was seconded by Christopher Williams. The motion carried unanimously. Park & Ride Grant: Shannon presented a grant opportunity from VTrans for a small municipality-owned park & ride facility. They’ve got $300,000.00 in funding. Discussion ensued regarding whether the grant could coincide with Lane’s paving bid for the Town Office. A motion was made by Gloria Cristelli and seconded by Jon Mack to authorize Shannon to apply for the grant. Discussion: Shannon recommended holding off on Lane paving until we find out about the grant. Christopher noted his concern with filling the parking lot with cars and not allowing for room for the people in the Town Office. Dennis noted that people are already using the lot as a park & ride, noting he’s been in the office when there are only three people in the office, but 10 or so cars in the lot. Discussion ensued regarding the timing of the grant as compared to Lane’s timeline. It was the consensus of the board to switch Lane’s paving from the Town Office to Brook Street. The motion carried unanimously. Todd will discuss the changes with Lane. Road Foreman’s Report: Todd Lawley gave his Road Foreman’s Report. Todd recommended adding a “Tree-cutting” line item in the budget. After discussion, a motion was made by Gloria Cristelli to accept the Road Foreman’s Report as presented. The motion was seconded by Jon Mack. Discussion: Gloria noted that someone had come in and noted their approval of the signage on River Road and Upper River Road. The motion carried unanimously. Access Permits: The Access Permit approvals were tabled until the next meeting, due to lack of payment. Bridge 14, Bond /Compensation Discussion: Dennis read into the record information received from Carolyn Carlson. After discussion, a motion was made by Jon Mack to authorize payment to Frederick Lawrence, the amount of $3,000, which is the amount not covered by the State. The motion was seconded by Todd Lawley. Discussion: Gloria asked where the funds were coming from. Dennis explained that it would be coming from the bond eventually. The motion carried unanimously. A motion was made by Jon Mack and seconded by Gloria Cristelli to authorize payment to David Roberts, the amount of $3,000, which is the amount not covered by the State. The motion carried unanimously. SCHEDULED MEMBERS OF THE PUBLIC: - Kraig Laporte, Vermont State Police was present to speak to the board regarding contract renewal. He went over the activity for the past year. A question and answer period followed. Discussion ensued regarding why the board chose to lower the budget for FY 2012. It was noted that the prior board understood that the VSP couldn’t spend the entire $15,000, therefore the budget dropped to $10,000. Discussion ensued regarding the difficulty the public has with obtaining certain services, since the town has not been contracting with both the VSP and the Windham County Sheriff’s Department. Windham County Sheriff’s Department: Keith Clark was present to discuss contracting with the board. He was forthcoming with the board, and noted they were not going to change their policy regarding split contracts. He gave an explanation. A lengthy discussion ensued. No contract decisions were made. Michael Greco, Bootsy’s Grille: Discussion ensued regarding lighting and noise complaints that the board had received at an earlier meeting. Janice Onyon was also present to voice her concerns, although she noted that lately, it has been quieter; however the light s are still shining in the house. M. Greco noted he’d come down and see it, and move them immediately. Discussion ensued zoning issues, i.e. the gazebo. Both parties felt comfortable with the current status, as long as the lights get taken care of. UNSCHEDULED MEMBERS OF THE PUBLIC: Gunther was present to discuss an issue with collection of delinquent taxes. Dennis will have a conversation with Marshall, in the hopes that a resolution can be found. NEW BUSINESS: Jon Mack brought up concerns regarding emails and how it relates to the Open Meeting Law, noting emails can go out to the board, but when replies go back and forth, it begins to conflict with the laws. Jon also asked why correspondence is not distributed before the meetings to each member. Shannon noted that all correspondence, after reviewed by the Administrative Assistant is placed in the “Correspondence” box, and is there for all board members’ review any time in between meetings. OLD BUSINESS Gloria asked for updates on the Tracking system, Uniforms, and vacancies. Discussion ensued regarding re-advertising for the vacancies. The consensus of the board was to post the vacancies until the new fiscal year begins on July 1. The Special meeting to discuss the Audit will be held Tuesday, July 12. CORRESPONDENCE A memo was received from Shannon Meckle noting that Marc Gray has offered to refinish the outdoor bench for $108.00. No motion was made. She also updated the board on the Fairpoint Pole Relocation Application, noting that the state is reviewing it to make sure that it will not impact the Bridge 14 project. An email was received from Katy Robinson, Zoning Administrator, seeking the funds to pay for assistance from VLCT. After discussion, a motion was made by Jon Mack to accept the proposal, as long as the money comes from Planning Commission expenses. The motion was seconded by Christopher Williams. The motion carried unanimously. A letter was received from Olin Stephens, regarding the River Road paving to take place. He noted his concerns and wishes for how the drainage will be. The board asked Shannon to respond to Mr. Stephens with a letter, noting that the board understands the situation and will do the best they can. PAY ORDERS A motion was made by Gloria Cristelli and seconded by Jon Mack to approve the pay orders. The motion carried unanimously. ADJOURN A motion was made by Gloria Cristelli and seconded by Jon Mack to adjourn at 9:30 p.m. The motion carried unanimously. Respectfully Submitted, Shannon Meckle
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