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NEWFANE SELECTBOARD MEETING MINUTES MAY 5, 2011 Board Members Present: Dennis Wiswall, Todd Lawley, Gloria Cristelli, Jon Mack, Christopher Williams Others Present: David Thurber, Springfield Paving; Bruce Hesselbach; Brian Siano, Lane Construction; Fred Cheney, Lane Construction; Ed Druke; Joe Mandell; Phyllis Mandell; Steve Levine MINUTES There were no minutes to approve. Dennis noted that Shannon was not present as her mother passed away, and minutes were unavailable. The board offered condolences to Shannon and her family. ROAD BUSINESS Todd Lawley gave his Road Foreman’s Report. Christopher added that washing bridges needs to start early this year. A motion was made by Jon Mack to accept the Road Foreman’s Report. The motion was seconded Gloria Cristelli. Discussion: Gloria mentioned that she’d received a call regarding whether a stop sign could be installed at the end of the upper River Road. Todd noted that he’d received a call from the State letting him know that they’d be installing the previously approved signs. Joe Mandell asked about the new sign at the end of Jenness Drive and what the criteria was for getting a sign like that, noting he has a similar situation. Todd encouraged Joe to write a letter to the board requesting same. Joe also asked about Grist Mill Road. Todd stated that there are certain hours that people can go down there. Discussion ensued regarding bridge washing. Todd noted that the bridges needed to be shoveled off before the fire department can wash them. Gloria mentioned a culvert near Bensch Road and Upper Eager Road. Dennis noted it previously to Todd. The motion before the board carried unanimously. Excess Weight Permits: There were no excess weight permits to approve. Bridge 14 - Necessity and Compensation: Dennis noted that Shannon spoke to Lawrin Crispe, and the State of Vermont and it appears that they are going forward. Todd noted that he’d spoken to Carolyn Carlson who indicated that everything is all settled with the property owners and that they are proceeding. Gloria stated that she received a call from Donna Wilson at the State, who needed a book and page #, for the final document, and that she noted as well that it was moving forward. Joe Mandell asked when the project would likely start. The board stated that construction would likely begin sometime in September or October and that there would be a temporary bridge, single lane, with traffic lights on both ends. Paving Bids: Two bids were received, opened, and read into the record as follows: Springfield Paving: Unit price $84.10 per ton in place, side dressing 250.00 per hour, not to exceed 2500.00. Total bid will not exceed budget. Work can begin June 1, 2011, with Town’s permission. Bid was signed by David Thurber. Insurance coverage was included. Total Price: $129,850.00 Joe Mandell asked where the paving would be, to which Todd replied that paving would be from the Grimes Hill/Depot Road junction to the Covered Bridge, and the slope of River Road and Brook Street. Lane Construction: for paving Dover Road: $36,900.00 from Grimes Hill/Depot Road to Covered Bridge, side dressing hourly rate 469.00, total project app. 5,280 linear feet, $40,727.00 price per ton, $80.24 in place. The board discussed the difference between the two bids. Lane noted that the price is based on Dover Road only, but if there was $$ left over to do the other projects, it would still be $80.24 per ton. Lane noted that this is a fixed price, with no escalation cost. A motion was made by Jon Mack to accept Lane Construction’s bid at 80.24 per ton in place. The motion was seconded by Todd Lawley. The motion carried unanimously. Jon Mack suggested that at a future meeting, the board hold a detailed discussion about bridges and their condition. Shannon will make copies of the bridge reports when she gets back. The board will discuss at a future meeting. Todd felt that the meeting should include John Alexander from the State of Vermont, Agency of Transportation. Joe Mandell asked about how much the state helps with bridges. Todd noted it’s usually $175,000, if they have it. He stated that the last Selectboard worked on writing letters to the legislators because the funding is not based on how many bridges a town has. Newfane has 50 bridges, and gets the same funding as Brookline, who has three-four bridges. Joe Mandell asked about excess weight permits, and if trucks with permits can go over all bridges. It was explained that with each Excess Weight Permit issues, a notice goes in telling the companies what bridges they can and can’t go over. A permit does not allow a truck to go over restricted bridges. Access Permits: Two access permits were received. First Permit Application: Mike Fitzpatrick, on behalf of Mercede. Application to change existing access for agriculture, 5,900 feet from Brook Street on River Road, site has been flagged. Second Permit Application: Mike Fitzpatrick, on behalf of Mercede. Application for new access for agriculture, 2,700 feet from Brook Street on River Road, site has been flagged. Todd and Christopher will look and get back to the board with their recommendation. The board tabled the decision until the next meeting. SCHEDULED MEMBERS OF THE PUBLIC Williamsville Hall Committee: Dennis noted that Jon Julian called him to let him know that he had someone coming to get the old stove. Steve Levine was present with other members of the Williamsville Hall Committee. He announced that the Committee held a work day over the weekend and painted the kitchen, and would like to put up shelving in the kitchen, they’ll ask for a P.O. using the Williamsville hall Committee funds. Steve clarified that the screens the Committee spoke about at a previous meeting would be purchased using Hall Committee funds. The Committee would like to do that as soon as possible. Steve also noted that they’d like to have a licensed electrician come in to install an outlet by the fridge, and switch over to high efficiency lighting. Todd Lawley suggested Efficiency Vermont. Shannon has the information. Steve reported that the Committee is planning on movie night to be held twice a month on Friday nights. They will be free to the community. Refreshments will be available for a charge. In order to do it legally, they need a screening license. The fee is $525.00 for one year. They will be seeking donations at the movies to offset the costs. The board found no budget issues with regards to this expense. A motion was made by Gloria Cristelli to approve the shelving in the kitchen, installing the window screens, having electrical work done, contacting Efficiency Vermont regarding the lights, purchasing the film screening license, and to approve purchase orders for the above. The motion was seconded by Todd Lawley. The motion carried unanimously. UNSCHEDULED MEMBERS OF THE PUBLIC Bruce Hesselbach was present on behalf of the Conservation Commission to inquire about the recent cell phone tower proposal. He noted that Greg had received information from the board, and they’d like more information. Discussion ensued regarding the Tower Ordinance for the Town of Newfane. The consensus of the board and the members of the Conservation Commission and Planning Commission that were present was that such a decision needs to be made with careful consideration and planning. No action was taken at this time. A meeting at a future date will be held, should communication with the company continue. NEW BUSINESS Discussion ensued regarding the audit, and the deficiencies listed. It was noted that some of them were corrected. Some cannot be corrected due to the make-up of the municipal government, and also due to staffing. It was noted that the Treasurer used to come to a selectboard meeting once per month or once per quarter to discuss any questions the board had. Jon Mack, constitute, audit report, plan meeting with The board will ask Maureen to come to the June 2 meeting for a discussion. OLD BUSINESS Shelving Update: Gloria updated the board on the shelving units proposed for the vault. She noted it would cost $175.00 through the Vermont Department of Corrections. Dennis will speak to Mike Fontaine and see what his price would be. Discussion was tabled until the next meeting. CORRESPONDENCE No correspondence. PAY ORDERS A motion was made by Jon Mack and seconded by Christopher Williams to approve the pay orders. The motion carried with three in favor and Todd Lawley and Gloria Cristelli abstaining. ADJOURN A motion was made by Todd Lawley and seconded by Jon Mack to adjourn at 7:57 p.m. The motion carried unanimously. Respectfully Submitted, Shannon Meckle
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