NEWFANE SELECTBOARD MINUTES

JULY 16, 2008

NEWFANE TOWN OFFICE 

PRESENT:    Selectboard:   Gary Katz, Todd Lawley, Dennis Wiswall

Also Present:  Maureen Albert-Piascik, Treasurer; Ed Druke; Virginia Grabowski; Richard Hickey; Marc Gray; Gunther Garbe; David Thurber, Springfield Paving; Brian Siano, Lane Construction  

1.        CALL TO ORDER The meeting was called to order at 6:30 p.m. by Gary Katz, Chair. 

2.         MINUTES A motion was made by Dennis Wiswall and seconded by Todd Lawley to approve the minutes of July 2, 2009. The motion carried unanimously. 

3.         FINANCIAL REPORT                                                                                                Maureen Albert-Piascik, Treasurer was present to discuss the status of the year-end budget.The Treasurer also suggested that there may be savings for town in re-bidding health insurance, telephone, and oil services.

4.         ROAD BUSINESS Road Foreman/Road Commissioner’s Report: See attached report. Shannon presented a letter for Gary’s signature, regarding the guardrails that were damaged on Dover Road, in a motor vehicle accident. Radway/River Road Project – Todd noted that the project is waiting on Fair Point to move a power pole. The board asked Shannon to write a letter to Fair Point and copy the Public Service Board asking them for a timeline on moving the pole. A possible closure of Upper River Road was discussed. Todd will come up with a proposal for consideration of the board at the next meeting.

Roadside Mowing Bid Decisions: After discussion, a motion was made by Dennis Wiswall and seconded by Todd Lawley, to accept Chris Lowe’s bid, Newfane’s total amount being $5,144.00. The motion carried unanimously. Todd noted that he’d talked with M&M Excavating about over-the-rail mowing at $75.00 per hour. A motion was made by Todd Lawley to hire M&M at $75.00 per hour for over-the-rail mowing. The motion was seconded by Dennis Wiswall. The motion carried unanimously. 

Paving Bids: Gary Katz opened the two paving bids received. The bids were presented as follows: Lane Construction: Paving: $168,925.20 - Side dressing: $3,280.00 (Hourly Rate: $479.00). Total Linear Feet: 8,500. TOTAL: $172,205.20. Price Per Ton: $70.68. Completion Date: August 31. Springfield Paving: Paving: $169,800.00 - Side dressing: $8,000.00 (Hourly Rate: $400.00).  Total Linear Feet: 8,450. TOTAL: $177,800.00. Price Per Ton: $70.75. Completion Date: September 31, 2009. A motion was made by Dennis Wiswall to accept the bid from Lane Construction, pending Todd’s approval of specifications being met. The motion was seconded by Todd Lawley. The motion carried unanimously. 

Excess Weight Permit: Application received from Savage Trucking, applying for a permit for 69,000 lbs., 99,000 lbs., and 130,000 lbs. A motion was made by Todd Lawley to approve all three at 69,000 lbs. The motion was seconded by Dennis Wiswall. The motion carried unanimously. 

Access Permit: After discussion, a motion was made by Todd Lawley to table the discussion until the next meeting, pending information about the property line, talking with the applicant’s neighbor, and allowing Christopher Williams to review the application as Road Commissioner.The motion was seconded by Dennis Wiswall. The motion carried unanimously. 

Traffic Ordinance Amendment: Due to discussion at the last meeting, and the Sheriff’s recommendation, the board discussed removing the engine brake portion of the Traffic Ordinance. After said discussion, a motion was made by Dennis Wiswall and seconded by Todd Lawley to remove the engine brake portion of the Traffic Ordinance, following the legal requirements. The motion carried unanimously.

  5.         SCHEDULED MEMBERS OF THE PUBLIC Dave Moore, Emergency Management Coordinator, came to the board with the approved Water Resources Permit. The board and Dave Moore discussed funding the project, and also putting the project out to bid. Todd will obtain prices from three different companies: Joe Wright, AS Clark, and Fitzpatrick for the next meeting for a decision to be made.  

5.         UNSCHEDULED MEMBERS OF THE PUBLIC

 Janice’s Bench: Marc Gray offered to sand and urethane the bench, and presented a price quote. A motion was made by Dennis Wiswall and seconded by Todd Lawley to accept Marc’s offer. The motion carried unanimously. 

Ed Druke asked for clarification on what constitutes “changing the structure” of the Williamsville Hall, noting his concerned that some things could affect the hall, regardless of structural changes. He noted that priorities should be safety and energy savings, not cosmetics. Gary Katz recapped Ed’s points, but noted such discussions should be held at a warned meeting. The discussion was tabled until the next meeting.

 6.         NEW BUSINESS Errors & Omissions: A list of errors and omissions was received from the Listers, for approval by the Selectboard. They were approved as follows: 

Tabell Property: Amended from $317,200 to $333,300 due to Lister error. A motion was made by Todd Lawley to accept the amendment. The motion was seconded by Dennis Wiswall. The motion carried unanimously. 

Antinarelli Property: Amended from $209,500 to $147,300, due to addition of apartment not completed. A motion was made by Todd Lawley to accept the amendment. The motion was seconded by Dennis Wiswall. The motion carried unanimously. 

Andrew Property: Amended from $1,300 to 0, due to trailer being removed from Kenolie Village. A motion was made by Todd Lawley and seconded by Dennis Wiswall to accept the amendment. The motion carried unanimously. 

Nadeau Property: Amended from $8,400 to 0, due to trailer being removed from Kenolie Village. A motion was made by Dennis Wiswall and seconded by Todd Lawley to accept the amendment. The motion carried unanimously.  

Williamsville Hall Thermostats & Raising the Well at Williamsville Hall: Todd spoke about Cota & Cota’s recommendation of replacing the thermostats in the Williamsville Hall, allowing zoning of the building. Todd also mentioned that the filter in the water system is being changed every couple of weeks, because of clogging. The plumber has suggested raising the well pump. The board was in agreement that both recommendations should be followed. A motion was made by Todd Lawley to replace the thermostats as soon as possible, and to have the well pump raised. The motion was seconded by Dennis Wiswall. The motion carried unanimously.  Shannon will obtain prices from three separate businesses for the next meeting. 

7.         OLD BUSINESSThere were no updates on old business. 

8.         ADMINISTRATIVE ASSISTANT’S REPORTSee attached report. 

After discussion, a motion was made by Todd Lawley to reimburse Shannon 40 hours, to be in the form of vacation time. The motion was seconded by Dennis Wiswall. The motion carried unanimously. A motion was made by Dennis Wiswall to authorize Gary to write and sign notification to Maureen. The motion was seconded by Todd Lawley. The motion carried unanimously. 

Chairs at the Williamsville Hall: Shannon explained that Marshall Glickman had requested permission to rent the chairs from the Williamsville Hall. After a brief discussion, determining there were no rentals for the particular time period, a motion was made by Dennis Wiswall to allow Marshall to use the chairs with the stipulation that he’s responsible for them, and that there be no charge for the use, unless damage occurs. Todd Lawley seconded the motion. The motion carried unanimously. 

9.         CORRESPONDENCE: 

 Informational copy received of letter to Susan Morse, owner of the Newfane Flea Market, from Richard Dudman, Zoning Administrator, regarding zoning violations. No action was taken. 

Letter to the board received from Richard Dudman, Zoning Administrator, regarding allowing higher penalties for structures built without a Zoning Permit. After a lengthy discussion, with no resulting action, the discussion was tabled until the next meeting. Shannon will share the memo in the meantime with the Development Review Board and Planning Commission for their advice. 

10.       PAY ORDERS A motion was made by Todd Lawley and seconded by Dennis Wiswall to approve the pay orders as follows: Pay Orders:    

 7/15/09 - $13,411.21               7/17/09 - $22,532.34               6/29/09 - $60.00Payroll:            7/08/09 - $3,598.33                 7/15/09 - $3,484.00EFTPS:            7/08/09 - $1,024.44                 7/15/09 - $1,051.80                 7/22/09 - 1,000.52 

11.       ADJOURNMENT A motion was made by Todd Lawley and seconded by Dennis Wiswall to adjourn the meeting at 8:32 p.m. The motion carried unanimously.             Respectfully Submitted,Shannon Meckle 

Posted: Clerk's Office, Newfane Store, W.W. Building Supply, Williamsville Hall, S. Newfane/Williamsville Post Office and the South Newfane General Store & Deli. www.newfanevt.com (after approval)